AMENDING BYLAWS
Before members can vote to change the bylaws, they must receive this.
What is prior notice of the proposed amendment?
PA/PTA executive board members should prepare these documents for distribution to the general membership at the September meeting.
What are current bylaws, annual calendar of meetings, copy of June minutes for approval, copy of Annual Financial Reports, Copy of the proposed Fundraising Plan, and list of executive board members and how to contact the PA/PTA?
This school leader should be consulted when planning activities that support the school's goals.
Who is the principal?
Tracking income and expenses for a Family Fun Night would usually fall to this officer.
Who is the Treasurer?
Parents, guardians, foster parents, and these individuals are automatically members of a PA/PTA.
Who are persons in parental relation?
This group ultimately votes to approve amendments to the PA/PTA bylaws.
Who are the general membership?
The PA/PTA should work closely with this school leader to support student and family engagement initiatives.
Who is the principal?
Family literacy nights, attendance initiatives, and wellness programs are examples of these.
What are family engagement activities?
Keeping track of decisions made during planning meetings is typically assigned to this officer.
Who is the Recording Secretary?
Bylaws should explain how meetings are conducted, including in-person, hybrid, or this format.
What is a virtual remote platform (VRP)?
This Chancellor's Regulation governs NYC Public School PA/PTAs and their bylaws.
What is Chancellor's Regulation A-660? [schools.nyc.gov], [schools.nyc.gov]
Before voting on any business in September, the PA/PTA must verify it has this.
What is a quorum?
This person ensures all executive board members members are fulfilling their role & responsibilities.
Who is the PA/PTA president?
Coordinating the overall implementation of the plan of work is often led by this officer.
Who is the President?
The purpose of bylaws is to establish and govern the operation of this organization.
What is the Parent Association (PA) or Parent-Teacher Association (PTA)?
Amendments must be consistent with this regulation and cannot conflict with it.
What is Chancellor's Regulation A-660?
This school event often provides the PA/PTA's first opportunity to connect with families returning to school.
What is Back-to-School Night (September P/T Conferences)?
When planning a Literacy Night, the PA/PTA may designate this group to coordinate volunteers, supplies, and promotion.
What is a committee?
This should be established for every PA/PTA event, and activity.
What is a committee?
"I want to change the bylaws right now with no notice and vote tonight!"
What is a bylaw amendment that is out of order?
This must be present before conducting official PA/PTA business, including bylaw amendment votes.
What is a quorum?
This meeting is often the first opportunity for the PA/PTA to welcome families back for the new school year.
What is the September General Membership meeting?
September is the ideal time to recruit these individuals to help carry out the year's activities.
What are volunteers?
Family engagement is most successful when it creates a partnership between families and this.
Who is the school?
According to Chancellor's Regulation A-660, a quorum for an in-person or virtual meeting includes at least two of these individuals.
Who are executive board members?