General
Registry Section
Receipt of Registered Mail
Irregularities
100
Give Registered mail the highest security at all times (T/F)?
True
100
MPOs that handle and store Registered mail shall designate a secure area or Registry Section (T/F)?
True
100
What do you immediately verify when you receive Registered mail from a source other than air carrier?
Immediately upon receipt, verify the numbered seal of each security container/pouch and registration numbers of the outside pieces (OSPs).
100
What needs to be done if all Registered mail listed on the dispatch bill is not received?
Contact the dispatching activity immediately to determine if the item was actually dispatched
200
Which PS Form will you use when transferring accountability for Registered mail with another agency or person?
PS Forms 3854
200
When dealing with Registered mail secure the registry cage with a (GSA)-approved...?
3 position, dial type combination lock
200
What does a registry clerk have to do when receipting registered items on PS Form 3854?
The registry clerk shall sign all copies to acknowledge receipt. The receiving postal activity shall retain the original for its records and the individual shall retain the duplicate as a receipt.
200
What needs to be done if all Registered mail listed on the dispatch bill is not sent?
Write "not received" opposite the entry on the dispatch bill
300
What form will be used when dispatching Registered mail in closed-body type vehicles?
PS Form 3830-A, "Registry Dispatch Record"
300
Accept personal items as Registered mail through the MPO on PS Form?
3806, "Receipt for Registered Mail"
300
What are the two actions registry clerks must do when receipting Registered mail from a sealed, closed-body type vehicle?
First they must verify seal number on the tin band seal securing the door. Then the registry clerk and a witness shall sign all copies of PS Form 3854 to acknowledge receipt.
300
What needs to be done if all Registered mail was received, but not listed on the dispatch bill?
Enter the article number on the bill with a note of explanation, immediately contact the dispatching activity by phone or message, fill out the coupon with the details of the discrepancy, and return it to the dispatching activity
400
Coded shipments are Registered mail consisting of one or more pieces transported together whose total value is?
$250,000 or more
400
What form will you use to transfer accountability between registry clerks upon change of shifts or when a registry clerk surrenders custody of registered items?
PS Form 3854 or DD Form 2261
400
What must the receiving ship do when receipting Registered items during transfers at sea and circumstances that prevent an exchange of receipts?
The receiving ship shall acknowledge receipt by electronic message. Forward the normal receipt as soon as practical.
400
What needs to be done when Registered mail is received erroneously?
Immediately contact the intended destination by phone, facsimile, or message and inform the originating postal activity about the items involved and the plans for dispatch
500
Do you need a witness when operating postal activity actions on Registered mail?
Yes, make prior arrangements with a local unit or installation commander.
500
What DD Form do you use when conducting an audit after business each day or shift change?
DD Form 2261
500
What must a registry clerk do when receiving containerized shipment from an air carrier (commercial or AMC)?
Examine and test the seal. If the seal is intact, check the seal number against the number shown on PS Forms 3830-A or 3854. Complete the dispatch receipt portion of PS Form 3830-A or the duplicate PS Form 3854 and return it promptly to the dispatching unit.
500
What must a registry clerk do if the dispatch bill is prepared improperly?
Make corrections on the bill and return the coupon explaining the discrepancy to the dispatching activity
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