Day 1
After taking action on a unit, what is documented on the UDR?
Annotated with initial and date
When do you initiate the Donor Advisement Tracker?
Upon the Unsuitable Summation Report import for the first [or only] unit
If the advisement documents were previously prepared and QA reviewed, what needs to happen before a Direct Advisement?
Nothing!! No action required
When do we check lab results?
When we are awaiting results from a subsequent unit (N/A for STS & ATYA)
Who can QA review?
QMR, QLT (pending training), or any member of management trained in said task
Where does the UDR go after documentation is completed?
Forwarded to QA for review
How many days to send out the advisement?
7 days
If no QA review is documented on the Donor Advisement Tracker, what must happen prior to a Direct Advisement?
QA review on the Donor Advisement Letter
For subsequent units, when would we use Lab Results vs. Unsuitable Summation Report?
Unsuitable Summation - when unit is reactive or NAT positive
Lab Results - when subsequent unit isn't reactive or NAT positive
Why are subsequent units N/A for STS/ATYA?
Only the single sample is tested, no units
What happens to the UDR in the absence of Amy?
Other management QA reviews
When does the countdown start to send the advisement?
The last collect unit lab results are imported
What 2 things need to be included on the Lab Results (if used) before advisement is sent?
Correct Dates (starts with collection date of first reactive unit)
Sticker/Stamp with the Testing Laboratory info
Which reactives do we report to the Health Department? What are the stipulations for reporting these to the Health Department?
HBV, HCV, HIV
HBV & HCV - any result except negative
HIV - Always, regardless of result
When is a reactive considered a PTR? What changes with the UDR?
When units (Hs and ATYA) have been shipped in the last 12 months
If not already printed, print UDR to include all units within the past 12 months
When is an STS a permanent deferral?
2 answers
If the confirmatory results are confirmed positive
If it's the 2nd time the donor has had a reactive STS result, regardless of confirmatory
How often do we check Lab Results when waiting for results?
EVERDAY!
When do we report an HIV test to the Health Department?
Day 1 & again when we receive the Unsuitable Summation Report
What is the zip code for the Health Department? What is the zip code for the center?
HD: 80537
Center: 80538
What can we print to help the process that we, as management, do not normally print?
UPS proof of delivery and Health Department notification email