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The title or summary of the email content, crucial for grabbing the recipient's attention.
Subject line
Used when including an attachment for the recipient's review.
"Please find attached"
The main content area of an email where the message is written.
Body
A polite way to start an email, wishing the recipient well
I hope this email finds you well
The closing part of an email that often contains the sender's contact information and name.
Signature
Sending a copy of an email to secondary recipients.
CC (Carbon Copy)
Expressing appreciation for a quick reply.
"Thank you for your prompt response"
Sending a copy of an email to secondary recipients without other recipients seeing their email addresses
BCC (Blind Carbon Copy)
Suggesting to revisit the topic later
"Let's circle back on this"
A file sent along with an email.
Attachment
Responding to all recipients of the original email.
Reply All
Referencing a previous discussion or agreement.
"Per our conversation"
Sending an email received to another recipient
Forward
Checking in or following up on a specific topic.
"Touching base on"
The overall attitude or mood conveyed by the email's wording
The greeting at the beginning of an email, often personalized
Salutation
Anticipating the recipient's response or opinions
"Looking forward to your feedback"
Checking the email for spelling, grammar, and punctuation errors before sending.
Proofreading
A formal way to address an email when the recipient is unknown.
"To whom it may concern"
A statement designed to get an immediate response from the reader. To get the reader to do something
Call to action
The customary code of polite behavior in society or among members of a particular profession or group.
Etiquette
A common closing phrase that is both professional and warm.
Best regards
Recognizing or noting a fact or occurrence, often used in responses.
Acknowledgment
Encouraging the recipient to reach out with questions or for further discussion.
"Please do not hesitate to contact me"
Conducting oneself in a business-appropriate manner
Professionalism