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If a client asked you questions about Student University Programmers, what GA could you direct their questions to?
Serafina
A client wants to know how many tables will fit along a wall in a room, what should you do?
Go to the Location Guide - use the Dimensions Guide!
Where did we go to as our first ever team dinner?
LaScala's
What is the name that should appear on the device list when you are hooking up an audio source to the BigFoot?
Anchor Audio
What is the max number of chairs in 221?
120
If you want to get paid, what do you need to do?
Clock in and out!
Complete your timesheet to match the total hours on Sub It Up!
What text needs to be on the diagram? What rooms do you need to include LP and Proj for?
Event name, event date, event time and tech. Also, please put initials on this.
LP and Proj- Ballroom, Owl's Nest, Pit
When completing a diagram for a ballroom event, what do you need to confirm regarding the tables?
Whether they are tan or seminar
If you are reaching out to a greek org and they are unresponsive, what should you do?
Reference the list of greek org presidents in the EA Suite
When do you use/recommend a tan table versus a seminar table?
Tan is ideal for linen
Seminar is nicer and used when linen will not be used
What is the minimum amount of space you need to be ADA compliant?
3 feet
If an event is doing pie throwing on the back patio, does SCCA or the client provide a tarp?
SCCA will provide a hose, but the client needs to provide a tarp
Who do you send your initial outreach too?
Scheduler
How many pieces is a large stage in the ballroom?
12-piece
What is the measurement of a tan table and a seminar table? Where can you find this information?
6’ x 3’ = tan
6’ x 2’ = seminar
You can find this on the EA Team Drive or posted in the EA Suite.
We talk about our spaces being ADA compliant. What does ADA stand for?
Americans with Disabilities Act of 1990
What time does the Pit open for reservations during the week? Weekend?
During the week - 5pm
Weekend - Building Opens
When an event is over and you are breaking down tech in the Ballroom, what should you do with the iPad?
On the bottom right of the screen, click the power button. It will say “Power off all AV components?” and you will select “Yes!”
What rooms would require an EA to double check with a client in regards to switching rooms...and why?
221A / 221B should be used before 221C
144B should be used before 144A
Why? It helps our amazing maintenance staff!
An event in the ballroom is playing music on the computer and wants to turn it off but continue to use the microphone. How do they do this?
On the iPad, “mute” “Floor PC." This will turn off the audio connected through the PC, but still allow the mics to work!
What are the organizations an Event Assistant should NEVER reach out to?
Office of the President, University Events, ACE
QUESTION FOR ALL TEAMS! Write down how many points you wager and your answer!
What should you do if someone asks about submitting a flyer for an event they are having in the Student Center?
Explain a hard copy needs to be submitted to the INFO desk!
If a client wants chairs and attendees to be facing away from the projector screen, what should you do in social tables?
Two answers:
-Make a note of it in the TEXT
-Face the “U’ of the chair away from the projector
QUESTION FOR ALL TEAMS! Write down how many points you wager and your answer!
How many total SPACES are reservable in the Chamberlain Student Center (hint- some rooms can be split)
(another hint- this INCLUDES spaces that have to be reserved through Matt & Nicole)
14 Rooms
1 Profs Place/Profs Place Stage
1 Main Hall
1 2nd Floor Corridor
5 Vendor Tables
1 Balcony
1 Front Patio
Explain the timeline for reserving a special event space (what needs to happen 6 weeks, 4 weeks and 2 weeks out)?
6 weeks (minimum) - reserve space in 25 live
4 weeks (minimum) - meeting is required
2 weeks (minimum) - Diagram must be submitted