Paperwork
When does entry ECO need to be completed?
within 60 days of initial date of IFSP
Where do you find the date to go from to know when PMOS's are due?
First page of the IFSP that lists initial evaluation date as well as re-evaluation date.
It's best practice to have notes uploaded by this time.
Every Thursday!!-Norton can submit all session notes for payment on Friday morning .
If a signature is not captured on a session note, what do you do?
At your next session, have a printed session for them to sign or try to have them electronically sign it
You're doing a PMOS review with the family, no SC present, and through conversation with the family decide to create a new outcome. What would you do?
Call SC immediately to have them participate over the phone.
Include proposed new outcome with strategies in PMOS - email PMOS to SC and inform them of the proposed outcome for them to reach out to family to confirm change
This is how you put in for Paid Time Off (PTO) or when you need time off and who receives the notification.
Bonus: This is how much time is needed to inform admin when you're taking time off.
Email Jes and Nicole Norton the dates in which you need to take time off.
Bonus: When you know ahead of time or the day of
Name 2 ways to complete a PMOS and the 3 people who receives them.
1. At child's home-billable time!
2. On your time-non billable time
Three people-SC, Brianna, family
These are our 2 funding sources.
MA/WA and County
If you notice you forgot to include why there was a time change or extra unit added onto the session, how do you correct it?
Email the note to Brianna right away with your reason for her to edit-she will then email the note back to you in order to upload into providersoft
A family wants to add another service, what is your next step?
Have the family call the SC or you call the SC while at the session immediately to have them express their concern and why they want another service added.
60 days prior to transition or when they have progressed and no longer are in need of services
This is the person who completes the closing form and emails it to the following person?
Person listed as COR on IFSP and Brianna
After submitting notes in PS, this is when MA payment is distributed to Beginnings for payment of services rendered.
Every 2 weeks
How do you capture a signature on a zoom session?
If not, you email them a copy of the note along with the in lieu of script-after receiving family response, forward that response to Brianna listing child's name in body of email
Your caseload is low. Name 5 tasks you can do in order to fulfill the required 37.5 hour work week.
1. Offer as many make up visits as you can!
2. Make materials
3. Complete trainings
4. Ride alongs
5. Community Outeach
Per IRS guidelines, this is prohibited when traveling throughout the workday.
Claiming time and mileage to and from your home in between sessions
Upon accepting a referral, explain the Rule of 3 when scheduling the first session.
Call family within 24 hours of accepting the referral, text family if they do not answer. Wait 24 hours if they do not return call/text to text again and try to text them again at a different time of the day. Wait another 24 hours before reaching out again; contact SC if family does not reach out by the 3rd time you've tried to reach family.
This is when County repayment is distributed to Beginnings for services rendered.
It varies-depends on when their funds are released from the State; no set schedule from the county
Name two ways to make up for a missed session
1. Stay extra 15 or 30 minutes longer over the next few sessions
2. Offer a make up session later in the week or month
You've called CYS 3 times on a family. You're still concerned about child and nothing seems to be getting done. What are your next steps?
Contact Jes and Shaunna to let them situation and what steps you've taken.
Have Jes or Shaunna come with you on your next session to gauge/observe
File another report
Where do you find COR in order to complete exit ECO?
These are the 2 people who receives the 14 day email.
SC and Brianna
This is prohibited when completing a session note in regards to completing time in/time out and units.
Rounding time up.
These are not considered best practice when overlapping services in homes.
1. Adjusting time in and time out
2. Scheduling co-treatment without obtaining SC consent
A child did not qualify for services at an annual/re-evaluation even though you've justified the need in your 11/12 month PMOS. Best practice says these are our next steps.
Contact the SC to ask them for more details about the evaluation.
If needed, encourage family to seek outside evaluation