Sanitary Practices Policies and Procedures
This is what children and educators are expected to do after using or assisting children in washroom.
What is...
•Wash hands
This is what should be done when accepting a child into care.
What is...
•Greet the parent/guardian and the child
•Check-in the child on paper attendance and on Digibot
When accident reports are to be completed.
What is...
•The same day that they occur or as soon as it is identified as an accident
Educators accrue on a monthly basis this many sick days per calendar year.
What is...
•9 sick days
The vacation calendar will be given to the educator who meets this requirement.
What is...
•The highest educator in seniority
This is when an Educator and child should wash their hands.
What is...
•Before and after all meals
•After wiping or blowing nose
•After handling/dealing with any other bodily fluids, disinfectants and/or cleaning products
Staff will only release the child to a parent or person if they meet these requirements.
What is...
•Is authorized on contact list
•Is given written or verbal permission to pick up child by parent/guardian on this occasion (parents/guardian need to call or email office before pick up). They also need to provide ID and the first and last name must match
All areas of the report must be completed using these components.
What is...
•Full names of the child, the staff, volunteers, students
•Complete address
•Telephone number
•Date of birth
This is what an educators sick day pay will be based upon.
What is...
•The educators employment contract
The supervisor must ensure these things when approving vacation time requests.
What is...
•Only one person per teaching team or group can be off at any given time
•Only one of the management team in a centre can be off at any given time
•A supply educator has been booked to cover the vacation time
This is where ACW approved cleaners and disinfectants are to be stored.
What is...
•In a designated safe place out of reach from children (locked area where applicable)
This is the responsibilities of the parent/guardian in regards to drop-off/pick-up.
What is...
•Report their child's absence in advance via the parent portal, messaging on digibot or calling the office
• Inform educators if someone not on the contact list is picking up or dropping off child
•Bringing their ID with them in case a new educator or supply is in the room
After the written report is completed in full, these steps must be done.
What is...
•The original copy goes to the center Program Co-ordinator in courier
•A copy is given to the Parent\Guardian
•A copy is put in the child's file
•Document in the Daily Log
This is the minimum time needed to notify the centre of your absence.
What is...
•At least 2 hours
Days/periods of time vacation and personal days cannot be taken
What is...
•The week prior to and after the Labour Day holiday
•Professional Development/Activity Days
What is needed when cleaning up bodily fluids ( e.g. vomit).
What is....
•PPE such as protective gloves
•Disposable rags or paper towel
•Clean surface with soap and water
•Disinfect the surface with ACW approved high-level disinfectant
This is when the Safe Arrival policy alert will go off on Digibot for infant, toddler, and preschool programs.
What is...
•180 minutes (3 hours) after the centre opens
This should happen if the supervisor has left for the day and cannot sign the accident report before the child is picked up that day.
What is...
•The parent/guardian needs to receive a verbal report including when they can expect to receive the written report
•The written report must be given to the parent/guardian on the next day of attendance by the child
What is...
•Time Away
Any vacation time requests that are more than 3 consecutive weeks will require approval from this party.
What is...
•The Human Resources Coordinator
This is what should be done when there is an outbreak present in the center.
What is...
•Increased cleaning and disinfecting
•Inform contracted cleaners of outbreak
•Follow all recommendations from Niagara Region Public Health
These are the steps that need to be followed when a child has not been picked up upon centre closing (does not surpass 60 minutes after closing, contact on the list answers the phone) .
•Begin attempting to call each contact listed on child's emergency contact list in sequence identified in the child's file
•When you are able to contact someone let them know that the child needs to be picked up immediately
•Contact management and Program Coordinator to inform them of situation
•Record in the Daily Log what happened and the time the child was picked up at
When the Parent/Guardian refuses to sign the accident report, this is what should happen.
What is....
•It should be noted on the accident report under comments
•A copy should still be given to the Parent/Guardian
This is the percentage paid back to the educator for unused sick days from the previous year.
What is...
•50% of their unused sick days
The maximum number of Educarors to be off in a centre at one time for vacation (9 to 14 Educators in centre).
What is...
•2 Educators and 1 Management Team Member