Roles
Before
During
After
Miscellaneous
100
These people have input regarding meeting time, venue, and items on the agenda.
Who are the participants/attendees?
100
This document should be sent out prior to the meeting.
What is the agenda?
100
Doing this ensures that punctual members are not punished for tardy members, and that each item on the agenda is given attention.
What is start on time?
100
This is when all meetings should end.
What is on time?
100
These can be provided in order to encourage social interaction after the meeting adjourns.
What are refreshments?
200
This person makes sure the meeting is running according to schedule.
Who is the Timekeeper?
200
These people need to receive the agenda.
Who are all meeting participants?
200
You should do this carefully before responding to someone’s comments.
What is listen?
200
These should be sent out soon after the meeting.
What are the minutes?
200
A meeting's effectiveness be easily evaluated by issuing this to all attendees.
What is a short survey?
300
This person is responsible for facilitating discussion during the meeting.
Who is the Chair/Leader?
300
In addition to the agenda, participants need to know this information prior to the meeting.
What are meeting time and place/specific items to prepare?
300
The chair should maintain this tone at all times.
What is positive/professional?
300
One purpose of sending out a follow-up letter, including meeting minutes, is this.
What is outline action plans/summarize decisions made/communicate with absent members.
300
This is when the next meeting time should be decided.
What is at the end of the meeting?
400
This person takes notes on items discussed during the meeting.
Who is the Scribe/Recorder?
400
In addition to items up for discussion, this also needs to be made clear in the agenda.
What is the purpose of the meeting?
400
When everyone can agree on an issue to move the meeting forward.
What is consensus?
400
Having this after the meeting fosters team building.
What is social interaction?
400
Along with action plans, these also need to be communicated in the follow up.
What are deadlines?
500
This type of person loves to argue in meetings.
Who is the Conflict Causer?
500
These are guidelines that help to protect the rights of each meeting participant.
What are ground rules?
500
This is done when discussions become stagnant.
What is table?
500
This is effective in determining how effective meetings are, and how they can improve.
What is evaluation?
500
This is a formal proposal for a specific action made by a participant.
What is a motion?
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