Budget
Can an org code have multiple funds attached to it?
No.
What is the time limit on submitting a reimbursement?
60 days.
What document determines how funds can be spent on campus?
Discretionary Spending
What is the FOAPAL?
Fund, Org, Account, Program, Location.
The FOAPL determines how revenues and expenses are recorded in the ledgers, among other things.
Who is the Bursar at EKU?
Donna McDaniel
What should I do if a JAGGAER requisition is returned for non sufficient funds?
Check the budget balance in Banner and submit a Budget Transfer Request to Budgeting?
EKU is exempt from paying what taxes?
Income & Sales tax.
Who is authorized to sign a contract for goods and services on campus?
Director of Procurement, AVP for Finance, SVP of Finance & Administration
Where the transaction originated.
Examples : BD - Budgeting, CB! - Student Accounting, INNI Accounts Payable
How many calendars do we live by at EKU?
3 - (fiscal year, calendar year, academic year)
How many governmental budgets is EKU required to complete?
3 - Operating, Six Year Plan, Capital Budget Request
What does Chart F & Chart E mean?
Chart F is the Chart of Accounts for the Foundation. Chart E is the Chart of Accounts for the University.
Can I purchase from any vendor I choose?
No.
What process occurs on the 10th of every month, except the month of June?
Closing the period
How do I request a custom report from Banner?
Submit a Footprints request.
What is the amount of EKU's annual operating budget?
$362.5 million.
What is period 14 on the ARGOS reports?
The audit adjustment period.
Can you pay an electrician on the pro card?
No. The procurement of services must be routed through Procurement.
Name the fund types at the University.
Unrestricted, Restricted, Auxiliary, Loans, Plant.
What office's approval is required before submitting a payment request for a student?
Financial Aid
Does the University have a 501(c)(3) IRS designation that makes us tax exempt?
No. We are a governmental entity that makes us tax exempt.
Does EKU use a cash or an accrual basis for accounting?
accrual
At what level must you bid a service contract
$10,000
Who do I contact to request access to an org code?
Budgeting
Which office handles the receipt of payments?
Student Accounting Services
What is the difference between a temporary and permanent budget adjustment?
A permanent budget adjustment becomes part of base budget in future years.
What day of the month is the deadline for Pro Card allocation?
11:59 pm, on the 4th of every month.
Who is the final approval for a Professional Services Contract over $10,000?
The Government Contract Review Committee.
What account series is related to payroll expenses?
61 - salary expenses and 62 fringe benefits.
What office would answer a question about a student's bill?
Big E Central. (with Student Accounting's help).
How can you tell an expense in the ledgers is a pro card charge?
The document code will start with PC.
What offices participate in the annual audit process?
All finance offices.
What is an encumbrance?
A reservation of budget.
Do you need an org code to post to a liability account?
No.
What office's approval is needed before spending Foundation funds?
Development