General
True or False: You should email professors using your school (pdx) gmail.
True!
Non-psu emails may go directly into their spam folder
True/False: "Hi" and "Hey" are appropriate ways to begin an email to a professor.
False!
These are considered unprofessional and disrespectful, use more formal salutations - and make sure to always include a salutation.
_____ allows you to re-send an email message delivered to one email address to 1+ different email addresses.
Forwarding
Where do incoming emails show up?
Inbox
Say you are wondering if the art museum field trip will cost money. You notice this is not answerable in the syllabus so you decide to email the professor. Draft up an email. Don't forget the subject line!
Fantastic!
Should include: Clear subject line (should be able to tell before opening it), Appropriate greeting and address, nicety, clear and specific body, proper signature
Where can you find your professor's gmail/contact information?
On the syllabus!
If you have not built rapport with a professor, then you should address them as ____ or _____ .
Professor Davidova or Dr. Davidova
These might seem unnecessary, but many professors do prefer to be addressed this way unless they say otherwise. Practice treating people the way they want to be treated.
Every email program has it's own ___ filter, that determines which emails are legit and will arrive in your inbox and which should be sent straight to the ___ folder.
Spam!
Sometimes emailed get send here on accident too so be sure to check it every once in a while - especially if you are expecting an email but don't see it in your inbox.
If you want to mark important emails you should ___ them. Hint: it's a shape
Star!
When you email someone asking for help, you should be clear and concise on what exactly you are asking for.
Say you want feedback from Professor Davidova on your research paper. Draft a professional email asking to meeting during her office hours to do so. (Don't forget the subject line!)
Excellent!
Should include: Clear subject line (should be able to tell before opening it), Appropriate greeting and address, nicety, clear and specific body, proper signature
True or False: You can email your professor at any time of the day.
True!
Email is not like text, it does not matter what time you email. Just don't expect an immediate response, especially not at 3 am!
The salutation (greeting) is an important part of emailing and it should be formal and professional. Name 3 possible professional salutations:
Any of these are acceptable:
Dear, Hello, (Name with title), Good morning/afternoon/evening, Sir, Mr./Ms./Mrs. (if you know their pronouns)
The ___ function allows the sender to send the email to someone apart from the recipient in the "To:" line.
carbon copy aka cc
Every once in a while you should check your ___ folder because sometimes important messages get placed in here by mistake,
Spam folder
Say you are not feeling well and won't be able to make it to class on Wednesday. Draft an email you plan to send to both Professor Davidova and I.
Awesome job!
Should include: Clear subject line (should be able to tell before opening it), Appropriate greeting and address, nicety, clear and specific body, proper signature
If you have a question about the class, what should you do before you email the professor?
Check the syllabus! and/or ask a classmate
You should always sign your emails. State 4 signatures you can use:
Here's mine for example:
Take care,
Katie (or your name)
Any of these:
Sincerely, thank you, best, best wishes, best regards, warmly,
The ___ function is like a carbon copy but blind. It is best for security and privacy reasons when sending an email message to a large number of people.
blind carbon copy aka bcc
If you want to organize your emails into certain folders, what should you create? Hint: It is not folder
Labels!
Say a student needs help finding better articles for their research paper, this is what they have. Help this student by revising this email so that it is professional:
Hey Evguenia,
I need help with my research paper. - Student
Awesome job!
Should include: Clear subject line (should be able to tell before opening it), Appropriate greeting and address, nicety, clear and specific body, proper signature
The ____ should be clear and concise. It should communicate exactly what the email is about so that the recipient can prioritize the email's importance without having to open it.
Subject Line!
do not leave these untitled!
Before you jump straight into what you want from someone, it is best to start the email off with a nicety. Come up with 3 niceties to start off an email. (1 minute)
I hope this email finds you well, I hope you're doing well, I hope you are having a nice/restful weekend
30 seconds: compose an email saying "hi", with the subject line: Jeopardy Game, then Bcc me this email at @kyh@pdx.edu
Great job!
If you previously signed up for a emailing list and don't want to receive emails from them anymore you can unsubscribe. Where can you typically find the unsubscribe button?
At the bottom of the email sent to you
Say that you have fallen really behind in class because of some issues in your personal life and now you need help getting back on track. Draft an email to your professor asking for help - remember to include all the elements of a formal email! 2 minutes
Terrific!
Email should include:
Should include: Clear subject line (should be able to tell before opening it), Appropriate greeting and address, nicety, clear and specific body, proper signature