BPA
(FAR 13.303-2(c)(2) requires Contracting Officers to do this to ensure maximum practical competition.
What is set up BPAs with three vendors and rotate orders?
As long as they are designated as ordering officials and are briefed on their duties/responsibilities and limitations, these individuals can place a BPA call.
Who are procurement agents?
These individuals are responsible for keeping the BPA Log updated.
Who are Callers, Procurement Agents and Accounting Office?
This step is required to ensure funds availability before doing a BPA Call.
What is obtain FMO approval?
T or F A BPA is a contract.
What is False? (a BPA is a non-legally binding agreement) Note: Agreement vs. Contract. An agreement is any understanding or arrangement reached between two or more parties. A contract is a specific type of agreement that, by its terms and elements, is legally binding and enforceable in a court of law.
Although there is no FAR defined minimum period of performance for a BPA set-up, the maximum period of performance for BPAs cannot exceed this.
What is five years?
This document is required to modify a BPA, e.g., increase the $10,000 BPA Call limit, with the approval of the Contracting Officer.
What is SF-30?
T or F You are required to keep a log of BPA Calls to evidence delivery/acceptance, reconcile Calls with the monthly invoice, and ensure you do not exceed the BPA ceiling amount.
What is True? (we need to keep a BPA Log if we are issuing Calls for each transaction)
As long as it does not exceed $250,000 for base and all option years, use this to increase funding in a BPA set up.
What is execute a modification? (SF-30)
All tires need to be replaced on ten vehicles from your motor pool fleet. The following is the preferred method of purchase: A. Purchase Order B. BPA C. Commercial Item Contract D. None of the above
What is Purchase Order (A)? (because the total amount for ten sets of tires will exceed the $10,000 BPA transaction threshold, and the time required to execute a formal contract is not productive)
This is the maximum BPA dollar threshold.
What is $250,000?
When the BPA Call is fully funded, you may accept delivery/performance beyond this date.
What is expiry date?
T or F As long as it provides all of the same information as listed on the DS-1920, the BPA drawdown report can take the place of the BPA Log.
What is True?
T or F The recommended frequency for BPA payment schedules is weekly.
What is False? (submitting invoices more frequently than monthly requires the FMO to process more payments)
This on line training module provides students with a overview of simplified acquisitions, including BPAs.
What is PA 229?
The Contracting Officer does not have the authority to do this when there is more than one vendor that can do the work.
What is set-up with only one vendor?
This procurement tracking tool must be used even if the initial BPA Call is placed by phone.
What is Ariba?
The BPA Administrator prepares the Purchase Log in conjunction with this person.
Who is the Contracting Officer?
This is OPE's preferred method to maximize streamlining and efficiencies within the funding process for BPAs.
What is bulk funding?
This form is used in Ariba for BPA calls.
What is OF-347 (Order for Supplies or Services)?
This can result when a transaction takes place without the benefit of a fully executed BPA.
What is an unauthorized commitment?
T or F Provided the Ariba BPA Call Log provides the same information as listed on the last page of the DS-1920 (Blue Folder), you do not need to keep a separate log.
What is True? (one can generate the report from Ariba's BPA drawdown summary report)
Posts can create their own BPA Log and Call Sheet as long as they provide all of the information listed on this.
What is the DS-1920?
T or F The FMO requires a price list before bulk funding a BPA.
What is False? (individual prices are not required in a BPA, therefore a price list before bulk funding is not required)
BPA calls > $10,000 must be: A. Placed by a Contracting Officer B. Competed C. Reported on FPDS D. All of the above
What is All of the above (D)?