ROLES AND REPONSIBILTY OF THE P.O. AND P.C.
True or False
It is only necessary for the Poll Clerk to place a tick in the check box against the elector's name on the Poll Clerk's Official Voters’ List and not on the Presiding Officer’s Official Voters’ List
False
Which finger of the voter is immersed in the electoral ink?
The right index finger
Step One (1)
The Presiding Officer greets the elector cordially and requests from the elector his/her name, occupation, address and Elector Registration Identification Card.
True or False?
The Presiding officer hands the ballot paper to the elector UNFOLDED?
True
True or False?
If the elector does not have his or her Elector Registration Identification Card (Voter ID Card); but has his or her drivers license, or passport, they can use as a form of ID for the voting procedure?
False
What is the first information the Poll Clerk record in the Poll Book for the elector?
Serial Number of Ballot Paper issued
Who is an ordinary voter?
An elector who has his/her Elector Registration Identification Card (Voter ID Card), is not required to take an oath and his/her name is found on the voters list is referred to as an ordinary voter.
Step Two (2)
The Presiding Officer and Poll Clerk check the Official Voters’ List for the elector’s name. If found, place a tick in the check box against the name on the Presiding Officer’s Official Voters’ List and on the Official Voters’ List used by the Poll Clerk.
What the elector is instructed to use mark the x on the issued ballot paper
The pencil provided at the voting booth
In the situation with an ordinary voter what is the last information recorded in the poll book for him or her?
"Voted"
At what stage of the voting procedure the Presiding Officer instructs the the Poll Clerk to record serial number and all other pertinent information in the Poll Book?
When the ballot paper is being issued?
What is the term "Variance" referred to?
An elector whose name is incorrectly spelt on his/her Elector Registration Identification Card (Voter ID Card) or on the Voters’ List is referred to as a voter with variance
Step Three (3)
The Presiding Officer authenticates the Elector Registration Identification Card (Voter ID Card) and ascertains the identity of the elector, to satisfy himself/herself that it is the same elector as on the Official Voters’ List.
When is the ballot paper deposited in the ballot box?
After the elector right index finger is immersed in the electoral ink, the Presiding Officer then proceeds to deposit the ballot in the box in the presence of the voter.
What oath is used for variance?
Oath #9
What the Presiding Officer does when the ballot paper is returned by elector?
The Presiding Officer;
Examines the ballot paper and check the serial number on the ballot paper Once satisfied that it is the same ballot, gives the serial number to the Poll Clerk who records same Removes and destroys (by tearing) the counterfoil in the presence of the elector Re-examines the elector’s right index and other fingers for any substance Instructs the elector to immerse his/her right index finger in the electoral ink. Place the ballot in box Instruct PC to write voted
What is done differently with an elector without ID whose name is on the voters list than with an ordinary voter?
Information is clarified using black book
Swear or affirm to oath
Signing of the oath form 11
Finger prints are taken on oath form 11
Step Four (4)
The Presiding Officer inspects the right index finger and all other fingers of the elector for stain of electoral ink using the integrity lamp to ascertain if the elector has already voted.
What is the difference between the ink pad and the electoral ink?
The ink pad is flat and drier.. It is the one used to take finger print for oath form 11.
The electoral ink is more liquid with a hole in the centre. It is the ink the elector immerse his or her finger in after marking the ballot paper
Are oaths administered in the form of Question or Statement?
Question
Give the detailed instruction to the elector on how to mark the x on the ballot paper using action as well.
“I am issuing you a ballot with the names of 2 candidates – Tweety Bird with the Heart symbol and Daffy Duck with the Star symbol. Using the pencil provided, mark the X next to the symbol for the candidate of your choice. After marking the X, fold the ballot so that my initials are shown and take it back like this."
In a situation of variance with an elector which spelling is written in the first column?
(Incorrect Spelling or Correct Spelling)
What is written in the remarks column in the poll book?
Correct Spelling
On list as ............
Step Five (5)
The Presiding Officer, once satisfied that the elector is entitled to vote, detaches the ballot paper from the stub, gives the serial number of the ballot paper to the Poll Clerk and instructs him/her to record same and all other pertinent information in the Poll Book.
What is the difference between the black book and the poll book?
The Black Book is the book with the demographic information of the elector (such as: name, D.O.B, place of birth, mother’s maiden name – that is, last name before marriage (if married), mother’s place of birth, father’s first name, father’s place of birth).
The Poll Book is the book that is used by the Poll Clerk to record electors information in the order they enter the polling station.
.
What is the integrity lamp?
The instrument used to authenticate the ID and to check elector fingers