Guest & Parking
What is the maximum number of guests allowed at an event?
100 guests (due to parking limits).
What new Outlook feature must every event be added to?
Events Calendar
Who must you notify if drop-in child care is needed?
Tausha Reid and Shamara Pinson
Where do you submit a Work Order?
On SharePoint
How many attendees classify an event as “large”?
20+
Who gets priority for the front-row parking spaces?
Program participants, especially those who are pregnant or have small children.
Name two details you must include when adding an event to the Outlook Events Calendar.
Start & end time, event name, staff member in charge, staff greeter, need for drop-in child care, number of visitors expected.
How much advance notice should you give the drop-in child care team whenever possible?
Atleast 7 days
Name one thing you might request in a Work Order for a training room setup.
Tables moved, accordion wall opened/closed, extra trash cans or tables
Which two teams must be notified for a large event?
Welcome Center and Facilities
For an event with 50 attendees, which extra parking action is required?
Notify the Welcome Center and Facilities 7 days in advance and request staff to park in the gravel lot.
Which first-floor rooms require reservations in Nexudus?
Classrooms 104, 105, and Boardroom 106
What should you encourage participants to do if drop-in child care space is limited?
Register in advance using the provided ChildPlus links.
What must you do to have a room cleaned and restored to its original condition after an event?
Submit a seperate work order
How many days in advance must you alert the Welcome Center and Facilities for a large event?
At least 7 days
How many hours in advance will the Welcome Center remind staff to park in the gravel lot for large events?
48 and 24 hours in advance.
Why is it important to check the Outlook Events Calendar before scheduling?
To make sure the preferred date is available and avoid conflicts.
What must you do if your event is after regular drop-in child care hours?
Provide your own child care through staff or volunteers. Arrange extended hours with at least one month’s notice for possible volunteers.
If adequate notice isn’t given to Facilities, who is responsible for setup or cleanup?
the department hosting
Why might a staff member need to be present in the parking lot during a large event?
To help direct traffic and manage coned-off parking.
If an event is outside in the courtyard, what weather-related instruction should you give guests?
Remind them that the event is weather permitting and share any alternate plans.
If you forget to include the staff greeter in the Outlook event details, what issue could arise?
Guests may not be properly welcomed or directed upon arrival.
What special badge is available for drop-in child care staff who need building access?
A temporary badge requested via badges@transforminglives.org.
What parking-related task can be requested in a Work Order for a large event?
Coning off parking spaces or setting up directional signage.
What email communication will the Welcome Center send before a large event?
A reminder email to Riverside staff 48 and 24 hours in advance to park in the gravel lot.