The Basics
What needs to be completed before the I-9?
Onboarding
What is is the first step when reviewing an TNC?
Review the I-9 and docs for potential errors entered that would result in a false TNC.
If a US Birth certificate number or SSN is listed incorrectly in the I-9 Section 2, do you have to re-run the eVerify case?
No
How long is a receipt for a document good for?
90 Days
Because we participate in eVerify, all List B docs must....
...contain a photograph.
No IDs =
No work
Who can edit the I-9 Section 1?
Only the new hire
Which 3 documents used to complete the I-9 Section 2 require a photo match?
1. US Passport
2. Employment Authorization Card
3. Permanent Resident Card
Where is the document number on a Permanent Resident Card?
On the back, second set of 3 letters and 9 digits
What incorrect I-9 Section 1 information would prompt the creation of a new eVerify case?
- DOB
- SSN
- Legal first and last name
- Incorrect citizenship
What are some acceptable forms of ID
Any valid non expired document on the acceptable ID list
Example:
Drivers License/State ID
SSN/Birth Certificate
Passport
What is they amount of time the NH has to resolve the mismatch?
10 days
Can we dictate which acceptable I-9 documents are to be provided by the new hire?
No; we provide the list of acceptable I-9 docs to the NH to decide which to offer.
How many days from their first start date do we need the I-9 completed?
3 business days
Is participation in the eVerify program required for all US employers?
No, voluntary program.
What are the 3 goals when auditing an I-9?
1. Employment authorized/eVerify case processed
2. Correct/acceptable docs uploaded
3. Is the I-9 completed correctly
What do we do after the NH provides the signed FAN?
Upload in Workday and update the case in eVerify. If applicable provide the HM with the RDC and additional instruction.
What do you do if additional explanation is needed for an I-9?
Include the information in the additional information box - such as an EAD extension applied
What is the correct citizenship when using an Employment Authorization Card?
option #4, A Noncitizen Authorized to Work
Is a new eVerify case required when completing the Supplement B?
No, just the form completion and docs uploaded.
Things to check on I-9 form
SSN
First/Last names in right boxes
ID’s not expired
If it is a state ID or a drivers license
What is the result of a final non-confirmations?
Termination
What documents can someone provide for correcting an I-9?
Any acceptable IDs
Can you use a renewal DL or State ID receipt?
No, receipts may only be used for docs lost, stolen or damaged.
What does eVerify do?
This verification confirms an employee’s eligibility to work in the United States.