Expenses
Where do you keep track of expenses that occurred during a mission?
On the expense tab of the excel document
Can a Canadian bangtail be used in the USA?
No, as people will not be able to place them in the mail.
For Canada and the USA what city is the charity registered in?
Canada – Ottawa and USA - Houston
During a multi parish mission trip, when should the donations be counted?
Before moving to the next parish, a donation report should be made for each parish.
Can Canadian currency be placed in the US petty cash?
No, they should be kept separate as we have two separate charitable tax statues for Canada and the USA.
When submitting expenses do you need the receipts?
Yes, in digital or physical copy
Who do you contact when in need of bangtail envelopes and materials?
Dede at the office will be able to have them shipped to the parish or Detroit.
On your monthly report do I list if the donor is monthly?
Yes
While filling out the donation report what part of the cheque should be included in the payment method section?
The cheque number (found on the top right corner of the cheque)
Cash provided with donor information should be added to the petty cash?
No, it should be sent to the office unless used for expenses.
You are paying out expenses, donor John Smith has given $25 and expects a tax receipt, do you use his money first?
No, you should use anonymous cash before.
How many people should be present when counting the money and paying out the expenses?
There should be two people present.
You would like a list of your past donors to reach out to who do you contact?
Kim 😊
When sending cash and cheques to the office after a mission what should be included?
Mission Expense Report, Mission Donation Report, Physical or Copies of Receipts
You have $60 left from anonymous cash donations from your last mission, how should the money be handled?
Under $100 or less can be placed in the petty cash, whoever is in charge of the recording for the petty cash needs to be very clear on the petty cash record which mission it comes from so Gino is able to compare easily when balancing the books
What is the process to having a stipend paid out?
Have Fr. Rick pre-approve and sign off on it, on the expense form
It is a good reason to contact the office before doing a mission because?
We can provide you with graphics, registration forms, donation options, social media posting
Where will the mission expense and donation excel sheet be found?
Fr. Rick's download page
Donor wants to pay by square but would like a tax receipt, how do you record this?
Have the donor fill out a bangtail envelope and on the envelope mark the amount and square payment.
Should money from donors ever be deposited into a seminarian’s personal bank account, without speaking to the office or Fr. Rick first?
No, for tax receipt purposes and liability it is best the money is not deposited into a personal bank account.