Pre/Post Trip Checklist
Where can you find the Pre and Post-trip checklists?
In the Trip Leader Shared Drive and the TL resource folder (go.umd.edu/TLresourcefolder)
Where should you fill up RecWell vehicles when in College Park?
The Severn Building
Who is responsible for cleaning trip equipment?
Trip Leaders! Clean-up includes, but is not limited to:
Soaking and spraying all paddling equipment
Setting up and cleaning out tents
Dropping off laundry
Thoroughly cleaning pots
Thoroughly clean up 2 Burner stoves and then put them away in the cage
Cleaning equipment and set out to dry (paddle equipment, headlamp straps, pots, etc.)
Putting away whitewater rafts and ropes (if rained on) once they’ve dried
What information about each participant and trip leader is required in the EAP?
Name, emergency contact name and phone #, medical information
When is the latest time we'll allow someone to register for a weekend trip?
Thursday at noon before the trip
What two forms should be completed by TLs at the end of the trip?
The post-trip form by the trip supervisor and trip leaders at go.umd.edu/AdventurePostTrip and the driver's log at go.umd.edu/TLDrivingLog
What is your Driver ID?
The last six digits of your UID
What should you do if you have missing or broken equipment after a trip?
Put that info in the post trip-form!
How do participants fill out a wavier for a trip?
The TLs send out a link to the wavier, which can be found in the Links to Electronic Forms in the TL Resource Folder. (go.umd.edu/adventuretripregistration)
How early in advance must someone complete their trip cancellation and refund request to get a refund (-$10 processing fee)
At least 7 business days
When is vehicle pick-up for a weekend trip?
Fridays at 3 PM
What should you do if you can't get the gas cards to work?
Call the pro staff on call
What three clean-up tasks will Rental Desk staff do for trip leaders?
-Pack up tents
-Move gear hanging from drying rack to cage
-Packing up stove kits once pots have tried
What additional form do participants need to sign to travel on our trips?
All trip leaders and participants on trips are required to complete the MOU prior to leaving on a trip. To complete the MOU, follow these steps:
1. Go to return.umd.edu.
2. Click the "Travel Memorandum" link under the "Students" tab.
3. Sign the Travel Memorandum. You should get an email confirming your signature.
4. A green screen will now appear. This confirms that the form was successfully signed.
From now on, please have participants sign the memorandum and show you their green screen during the pre-trip meeting.
Which pro-staff should be included in anything trips related?
Meghan
When should you email participants? (provide at least 3 instances)
Once the roster is full, informing them of the pre-trip meeting time and location
Before the pre-trip meeting, reminding them of the time, location, and to fill out the trip registration form and wavier
Before the trip (on Fridays for weekend trips), reminding them when to arrive and what to bring
After the trip with the post-trip evaluation, the link to the Google Photo Album, and thank you email
When is vehicle pick-up for a weekend trip?
Fridays at 3 PM
Where can you find the most up to date equipment cleaning procedures?
In the TL Resource Folder!
What trip locations should you bring a satellite phone to?
Shenandoah and the Shenandoah River, parts of West Virginia, parts of the AT; any trip where TLs won't have cell phone service
Who is responsible for contacting participants on the waitlist? Hint: two answers
Meghan - up to the week before the trip
TLs - week of the trip through Thursday at 12 PM
What should you bring to the pre-trip directors' meeting? (list at least 3)
Completed trip plan, Pre-trip handout, petty cash request, pre-trip checklist, maps of route, TL goals
How do you complete the TL driving log AND why?
By going to go.umd.edu/TLDrivingLog. This helps us track who was driving if a vehicle's GPS is triggered from speeding.
Which gear items need to be checked out to participants in Fusion? (give at least 5)
-Tents
-Rain gear
-Sleeping bags
-Sleeping pads
-Headlamps
-Bags (dry bags, backpacks, etc.)
-Group gear can be checked out with TLs!
Technical equipment (paddles, climbing shoes, spray skirts, PFDs)
Who is responsible for making weather-related trip decisions?
Trip leaders in conversation with their pro-staff on call
When leading a trip, when should you call the pro-staff on call (give at least 3 examples)
- When you've returned from the trip
- the pro-staff on-call requests you check-in (ex. when you get on/off the water, or in/out of cave)
- If there is a medical emergency/EMS needs to be called
-If you have a risk management question
-If you need additional support
At the end of the day, no news is good news!