ERP Foundations
This type of system connects data and processes across departments such as purchasing, sales, inventory, and accounting.
What is an ERP system?
In SAP S/4HANA, this record can represent a customer, supplier, person, or organization.
What is a Business Partner?
This internal document begins Procure-to-Pay by recording the organization’s need.
What is a purchase requisition?
This document records a customer’s initial request for product and pricing information.
What is a customer inquiry?
A user changes a customer’s address after a sales order was created. This should be checked before assuming the order changed automatically.
What is the customer information stored in the existing sales order?
This SAP interface provides tiles and applications based on the user’s role.
What is the SAP Fiori Launchpad?
This master record contains information about a product purchased, stored, manufactured, or sold.
What is a material master record?
A customer accepts the company’s offer, leading to this Order-to-Cash document.
What is a sales order?
This document presents products, prices, quantities, and terms to a customer.
What is a customer quotation?
A delivery references the wrong plant. Creating another delivery immediately could cause this problem.
What is a duplicate or another incorrect transaction?
Customer, supplier, and material records belong to this category of relatively stable data.
What is master data?
These Business Partner functions identify parties such as sold-to, ship-to, bill-to, and payer.
What are partner functions?
Put these purchasing activities in order: purchase order, supplier quotation, purchase requisition, and RFQ.
What is purchase requisition → RFQ → supplier quotation → purchase order?
The customer accepts the offer, leading to the creation of this document.
What is a sales order?
Purchasing sees a supplier invoice, but the warehouse has not confirmed receipt. These documents should be reviewed before payment approval.
What are the purchase order and goods-receipt record?
Purchase orders, sales orders, deliveries, and invoices belong to this category of data.
What is transaction data? What is a Business Partner?
This organizational element identifies a location where materials and inventory are managed.
What is a plant?
Put these warehouse activities in order: post goods issue, outbound delivery, and picking.
What is outbound delivery → picking → post goods issue?
Place these warehouse activities in order: post goods issue, picking, and outbound delivery.
What is outbound delivery → picking → post goods issue?
In a Procure-to-Pay swimlane, Receiving asks whether the delivered quantity matches the purchase order. This BPMN symbol represents that decision.
What is an exclusive gateway or decision diamond?
This ERP principle allows one transaction to affect inventory, accounting, purchasing, sales, and other business areas.
What is integration?
Incorrect master data can create errors in later documents for this reason
What is transaction documents reuse or inherit master data?
Complete both process endings: goods receipt → ___ → ___; goods issue → ___ → ___ → clear receivable.
What are supplier invoice → supplier payment; billing → customer payment?
Place these final financial events in order: clear the customer account, billing, and receive payment.
What is billing → receive customer payment → clear accounts receivable?
Purchase-order history shows a purchase order, goods receipt, and supplier invoice, but no payment. Identify the process position, department, and next action.
What is the process is awaiting payment; Accounting should verify the payable and post the authorized supplier payment?