Engaging with Engage
These are two Engage tools that you can use to tell the story of your Fellows Program area and why you should
About, Gallery, News
Students will engage more if they understand what the programs are and value add to them
These are specific days or months that Fellows have collaborated with student leaders and offices to host events. Name two.
Celebratory, Heritage, and Awareness Days and Months: Latinx/Hispanic Heritage Month, LGBTQ History Month, Mental Health Awareness Week, Diwali, Native American Heritage Month, Women's History Month, January@HarvardGriffinGSAS, Lunar New Year, Black History Month, Sexual Assault Awareness Month, Asian American and Pacific Islander Heritage Month, Pride Month
This office oversees spaces, inside and outside, in Cambridge where Fellows can host events outside of Lehman Hall
Common Spaces
This program area creates an annual publication since the 1990s (!) called The Graduate Review which highlights creative works from the Harvard Griffin GSAS community
Literary
This form that you need to submit Purchase Requests, such as for buying items, ordering food, and hiring independent contractors or Harvard students, can be found here.
In the Forms Tool on Engage, linked in the Fellows Manual, linked in the Important Quick Links Document
These are two hours a week that are blocked for Fellows to meet with Rachael and other Center Squad members to talk through questions, issues, and resources. Also, if Fellows miss a Team Meeting they are expected to attend this event. Name one of the two times.
Center Squad Office Hours: Tuesdays 9-10:00 a.m. and Thursdays 1-2:00 p.m.
These are the four levels of visibility on Enage and what they mean
Public
Institution/Students and Staff of Harvard Griffin GSAS = means log in with HarvardKey
Organization
Private/Invite Only
This student group hosts a Slack workspace for all Harvard Griffin GSAS students where Fellows can promote their events
Harvard Griffin GSAS Student Council (GSC)
This specific library has partnered with Fellows to invite students into their collection for discovery, drama, directional drawings, and drinks!
Harvard Map Collection
This Program Area works hard to get students off campus and get them a deal on adventures
Outings
You should check this document for information before asking the Center Squad a question because you will probably find what you are looking for. Also, where can you find it?
Fellows Manual, on the Fellows Documentation Drive, Fellows Important Documents folder
This document allows Fellows to organize the dates of their events without conflicting with each other and avoiding holidays and events. Where do you find it?
The Fellows Calendar. Linked in the Fellows Manual, Important Quick Links Document.
This Engage tool is used to send a message to organization members, but remember, it needs to be used thoughtfully. Name the tool and where in the Organization Tools you find it.
Message Relay
Inside of Roster Tool
These student leaders live in close proximity to the students they serve and collaborate with Fellows on programs
Resident Advisors
This office supports students with personal or academic concerns and partners with Fellows during the Student Center Open House Party and for Sexual Assault Awareness Month! What is the office name and where are they located?
The Office of Student Services
These Fellows recruit and run ensembles that perform in concerts for the community at the end of each semester. Name the four ensembles.
Music: Choir, Jazz, Orchestra, World Music Collective
This is a shared file that lists all the items in Lehman Hall, including decorations, supplies, and technology. Look at it before requesting to purchase an item - especially a decoration or costume. Also, were can you find it?
Student Center Inventory Document. Linked in Fellows Manual, Important Quick Links Document, and Engage Event Submission Process.
This is the one thing Janet wanted you to remember from her Engage Training. Why should you never click it, and if possible, what does Janet call it?
Do NOT click The Evil Box! It notifies members of the organization creating the event and the members of all the cohosting organizations. Fellows co-host events with the Student Center org. If clicked, ALL students in Harvard Griffin GSAS will get an email. If you have to edit the event after approved, they will ALL get emails and that gets ANNOYING!
This student group works to build community for Harvard families. Name one historic program Fellows have worked on with this group.
Harvard Griffin GSAS Student-Parents Group. Families Brunch, Fall Photo Shoot, Holiday Craft Party, Music Jam, Pride event
This office works to create conditions for optimizing student learning by providing a range of resources, including academic coaching, peer tutoring, and group programming. They have worked with Fellows on an annual impactful workshop.
The Academic Resource Center (ARC)
Neurodiversity at the University workshop
This program area is responsible for events such as the Fireside Chats and Common Room Dinners which connect students with Faculty.
Intellectual and Cultural
This tool allows Fellows to chat within the Fellows team, their Program Areas, and with the Center Squad. When you have a message for the Squad, how do you post it?
Slack. Post in your Program Area channel and @ the Squad member.
This is an obligation to contribute to large scale, all hands on deck Fellows events. It takes a team to throw a really good party or concert! What's one thing you should do as early as possible?
Work Rotations. Add event to your calendar, tell Adan if you cannot make a rotation, and find a replacement for your work rotation slot.
These are three ways you can check in students into an Event and WHY you should
The app, swiper, manually upload emails, switch RSVP'd to attended, have students scan a QR code, and drop a URL in a virtual meeting for students to click. Only students who are checked into an event will get the feedback form.
This is a Student Group seeks to provide a common platform for students at Harvard Griffin GSAS and across the campus community to gather, socialize, and play board games.
Game Guild, a Harvard Griffin GSAS Student Group
This office has a wonderful furry friend that Fellows can invite to bring comfort and support to students. Name the office and the special guest.
Harvard University Police Department (HUPD) and Sasha (she's the best!)
This program area helps connect Harvard Griffin GSAS Students with opportunities to volunteer within the greater Boston community.
Community Engagement
This tool is where Fellows can run a "modifiers report" in this tool to generate an excel file with information on students who have purchased spots for your events.
Ustore
This is the way that Fellows should communicate potential absences and conflicts in advance.
Email Rachael's personal email and cc: stucenter@fas.harvard.edu.