THE BASICS
The Family Educational Rights and Privacy Act (FERPA) was published in this year.
What is 1974?
These are records maintained by the institution that are directly related to a student and are personally identifiable.
What are educational records?
These agencies must comply with FERPA.
What are all educational institutions and agencies (even K-12)?
These notes are kept by one individual and not shared with others and are exceptions to FERPA as they are not considered a part of a student’s academic record.
What are Sole Possession Notes?
If I mistakenly commit a FERPA violation or suspect someone else has, this is the office I contact.
What is the Office of the Registrar?
St. John's official FERPA policy is located here.
What is the Office of the Registrar’s website (under Related Links on the right-hand side)?
FERPA is an acronym for this.
What is the Family Educational Rights and Privacy Act?
If an agency or institution does not comply with FERPA, it will not be eligible to receive these.
What are federal funds administered by the DOE (such as federal grants for research projects, Title IV aid, etc.)?
FERPA pertains to all students, even these students whose height and weight are considered a part of directory information.
Who are athletes?
SJU students can designate someone with whom University officials can interact with by doing this.
What is setting up a Proxy account?
A school official who has demonstrated a reason to have access to a student’s record so they can act in the student’s educational interest has this.
What is Legitimate Educational Interest?
FERPA requires institutions to send a Notification of Rights to all students this often.
What is annually?
St. John's University can release non-directory information in case of an emergency when the health and safety of a student is concerned. This is the office to call for assistance in these rare cases.
What is the Office of the Registrar?
This person is the FERPA privacy officer at St. John's University.
Who is the Registrar?
FERPA is sometimes referred to as this in honor of the member of Congress who sponsored it.
What is the Buckley Amendment?
This information are the parts of a student record that are not considered generally harmful or an invasion of privacy if shared.
What is Directory Information?
If a student’s record is marked confidential, these are the parts of the record that you can share.
What is none of it?
These uniformed people are an exception to FERPA under the Solomon Act and St. John's must provide information to them at their request.
Who are military recruiters?
This is how you should respond to anyone other than the student asking about a student record or information.
What is generically without looking at the student data?
There are two objectives of FERPA and they are...
What is to grant access to student records and to protect student's information from 3rd party release?
This is the point at which someone is considered protected by FERPA at St. John's University.
What is when a student's learner record is created, regardless of registration status?
This allows students to opt out of directory information release, essentially marking the student's record confidential in Banner.
What is a privacy restriction?
Providing a list of honor society students to an outside, 3rd party is an example of this.
What is a violation of FERPA?
These are 3 examples of things everyone can do to reduce the risk of a FERPA violation.
What is lock your computer?
What is don’t leave personal information on your desk?
What is don’t put student ID numbers in the subject of an email?
What is double check the recipients of an email containing protected information?