Risk Assessment
What tool is used to evaluate the likelihood and impact of potential risks on a field trip?
What is Risk matrix.
The four key components of pre-trip communication.
What is itinerary, emergency contracts, behavior expectations, meeting point & Check-In Times.
What document must participants sign before attending a trip to limit the organization’s liability?
What is a liability waiver?
Leadership (EDs and PDs) need to _______their team?
What is train?
Who must be present on every field trip?
What is a Program Director (PD)?
Name two key risks that must be assessed before every trip.
What are transportation risks and participant-specific risks (medical, behavioral)?
What key document should be completed after any trip-related incident?
What is an incident report?
Every trip a parent must sign what document.
What is a parental consent form.
What are the three guidelines to organize a pre-trip training session for staff?
What is Reviewing the emergency response plan, Going over key risks for the specific trip, Role-playing potential scenarios (e.g., student gets lost, medical emergencies)
What happens if a PD cannot attend a trip?
What is a member of executive or senior leadership must attend in their place?
The 5 goals to risk management
What is identify, assess, mitigate, and create contingency plans?
How often should check-ins be conducted during trips?
What is at regular intervals, such as hourly, and after key activities?
On day trips students must wear ____ on college tours
IYT T-shirt and khaki/slack pants or shorts
How to track staff preparedness for field trips?
What is a simple checklist system?
What is the role of the lead PD during the trip?
What is to oversee trip safety, manage staff, and respond to any incidents?
What is a contingency plan, and why is it important for field trips?
What is a plan that outlines actions to be taken if risks occur, helping to ensure safety and smooth trip execution?
Name two things that should be included in a crisis management plan.
What is the Chain of command and communication tools (e.g., phones, walkie-talkies)?
What is the required staff-to-participant ratio for overnight trips?
What is 1:10 -12
What is included in a post-trip debriefing?
What is to assess the trip’s success and identify areas for improvement. This should include both staff feedback and reviewing incident logs or reports (if applicable)?
Why is senior leadership accountability important for trip oversight?
What is it ensures that trips are managed according to safety protocols and legal requirements?
How should risks be communicated to staff before a trip?
What is through pre-trip briefings and clear documentation of all identified risks?
What is the main goal of a post-crisis debrief with staff?
What is to review the incident, assess the response, and identify improvements for future trips?
The 3 offense field trip discipline policy
1st offense: Warning
2nd offense: Remove from activity, discuss behavior
3rd offense: Remove from trip activities and will be in reflection with an IYT chaperone.
Why is a post-trip debrief important for staff accountability?
What is it helps to review what went well and identify areas for improvement for future trips?
How often should safety debriefs be conducted for regional trips?
What is regularly, such as after every trip?