Definitions
Define index unit
The order in which you put the patient's name
Last name is always _________ unit
1
Put these names in filing order:
Andrea Apple
Brandi Banana
Chris Carrot
Apple Andrea
Banana Brandi
Carrot Chris
Last, first, middle
What does a file contain?
Define PHI
Protected health information
First name is ________ unit
2nd
Put these names in filing order
Andrea Smith
Brandi Smith
Charles Smith
Smith Andrea
Smith Brandi
Smith Charles
If you have a hyphenated last name, how do you file it?
Why wouldn't it make sense to put "Mrs." as the first unit?
TOO MANY FILES
Define EMR
Electronic Medical Record
Middle name is _______ unit
3rd
Put these names in filing order:
Renate Dewberry
Roger Dewzerry
Riley Dewnerry
Dewberry Renate
Dewnerry Riley
Dewzerry Roger
If a patient has a last name with a prefix, how many units should the last name be filed as?
1
Why does the title come last for filing?
Would be too complicated to search by "Dr. and Jr"
Define tickler file
Last
Put these businesses in filing order
The Best Foot Locker
The Awesome Crock Shoes
The Cool Kids Keds
Awesome Crock Shoes The
Best Foot Locker The
Cool Kids Keds The
What is the exception to the title rule?
All titles last besides Reverend, Pastor, etc.
save space
Define cross referencing
When you are unsure of the patient's first/ last name
List 2 examples of units that would ALWAYS be last
Put the names/ hospital in filing order
Theodore James Johnson
The Baptist South Hopsital
Terri Johnny Jones
Baptist South Hospital The
Johnson Theodore James
Jones Terri Johnny
If you have patients with the same exact names, what goes RIGHT after the name when you file?
State
Think logically: Why do we file by last name FIRST and not first name FIRST?
First names are more common