Financial Stewardship
What types of purchases can be audited by financial services?
What is the general timeline to consider when working with vendors/signing a contract?
Timelines can be 3-8 weeks depending on the contract, vendor, and type of service.
If you're unsure of a financial policy, who can you ask?
Community Coordinator
What does CC and RD stand for?
Community Coordinator and Resident Director
Who pays the university for an accidental or unallowable purchase?
The purchaser.
PCards can be used outside of 50 miles of campus. True or False?
False
What does the Accounts Payable office do?
Proceses invoices and issues payments to vendors (checks, direct deposit).
When is a reimbursement request allowable?
When the vendor doesn't accept Master card or when submitting a mileage reimbursement.
What is the name of the building where Shannon and Ling's office is located?
Donner Annex
Name your house treasurers.
Varies by house.
What is the maximum transaction limit on a PCard?
How long does it take to reactivate an existing vendor on the university's system?
3 weeks.
How do you turn in receipts?
Use the house receipt form.
What houses do Shannon and Ling oversee? List them.
Who is responsible for their house's financial activities?
Student leaders, RFs, CCs. (Everyone)
Where do house dues come from?
House residents
Who is allowed to sign a contract?
University contracts team.
When should your team review finances?
Weekly
What are the 3 guiding principles of financial stewardship?
Accessible, Reasonable, Timely
What are the 3 Endowed Funds all houses can apply for?
Riddell, Off the Farm, and Faculty Small Group Dinner.
How do you add a new vendor to Stanford's payee system, and how long does it take?
Loop in your Community Coordinator. It can take at least 4 weeks.
Receipts should be submitted within how many days?
10
Where did Ling go to undergrad/grad school?
San Jose State University and NYU