General Ledger
What number(s) represent "Fund" in the GL Code?
1
True or False: I can use the minor code 2511 Copier/Printing Expenses to charge my ink and paper to print at my site.
False
In addition to a GL Code what do you need for a credit card?
ITEMIZED Receipt AND description
The vendor sent the invoice to you directly. How does the invoice get to SGA?
Email the invoice along with the GL code to accountspayable@ymaryland.org
What is the 3 digit code for the OST Product Line?
242
What minor code would be used for this Amazon order:
Lanyards, wristbands, wipes, and markers
2507, 2509, or 2510
How often should you code your credit cards?
Weekly
When is the ONLY time you can have taxes added onto your receipts?
When traveling out of state (conference or field trip)
What are the five segments of the accounting GL string called?
Fund, Product Line, Location, Department, Minor Account
I purchased T-shirts for my scholars. I used the minor code from the chart of accounts, 2539 Program Participant Apparel, when coding my credit card. Why did my AED reject the charge?
Name three required pieces of information that must appear on an invoice.
Site/School Name, Dates of Services, Total Amount, Y in Central Maryland's Address
Why would you submit an expense report?
For local travel, if going to additional locations other than your school, AND/OR spending your own money and need reimbursement.
What is the minor code for "program incentives"?
2508
What is the difference between 2507 and 2509?
2507 is for classroom items. 2509 are items that are for enrichment items/materials.
This tool helps you see where you are underspent or overspent
The 48-hour report
I am only funded by the MSDE 21st CCLC. Can I purchase food for my parent engagement event?
No, but you can ask your partner to put "consumables" on their invoice and purchase food for you.
What does 3235 code to?
Business Travel/Mileage Allowance
I am ordering light refreshments, for my STEM Night in collaboration with the CSD. The total cost is $350, but my budget allocates $200 in 2503 and $200 in 2414. Are you able to move forward?
Yes, if no other materials were ordered/needed.
When should all invoices be turned in and approved in SGA by?
The 5th of every month. It is because we need to turn all invoices to MSDE by the 15th of every month.
Yes, as long as you have field trip funds allocated in Family League.