Procurement
This is the minimum spending level for software/services that require a contract or agreement.
What is $0?
All purchases of software/services require a contract.
This object code should be used to budget for food purchases through the Food and Nutrition Services Department, printing services from the Print Shop, and transportation services from HCS Transportation.
What is object code 4000 Internal Services?
This is the number days in advance that an employee should submit a professional learning pre-approval form.
What is 60 days?
This is the day and time timekeepers must approve timecards.
What is every Monday by 10 am?
Name of the Dr. Haynes’s weekly podcast.
What is HCS Talks?
This is the Act that governs public policies for governmental procurement.
What is the Virginia Public Procurement Act or VPPA?
Each budget transfer must include this to be approved and processed by Finance.
What is a description/comment?
True/False: A school board vehicle is required to be checked out when traveling for a professional learning event.
What is False?
This is the number of quotes needed when requesting the use of the HCS credit card for a $500 purchase (this is not an approved sole source).
What is 2 quotes (at least one SWAM)?
The same number of quotes is required as if you were doing a requisition.
Hampton City Schools became the first in the nation to do this last summer.
What is becoming the first Ford Next Generation Learning (Ford NGL) K-12 community in the nation?
True/False: A contract/agreement is not needed for a sole source purchase if the vendor is the only company that can provide the services.
What is False?
A purchase for a service even if it is an approved sole source still requires a contract/agreement.
Number of new custodian positions approved in the FY 2024-2025 Budget.
What is 191?
This is the minimum number of miles an employee must be traveling from their base point to be eligible for an overnight stay.
What is 70 miles?
This is the last date you can place an order against a FY 2024 Purchase Order.
What is June 30?
This is the number of HCS students who graduated from Virginia Peninsula Community College from the class of 2024.
What is 58?
True/False. Required documents (e.g., unsigned vendor contract, Certificate of Insurance) should be submitted by departments directly to the School Board Attorney's office for professional services and software purchases regardless of dollar amount.
What is False?
Under $5,000- Departments should submit documents directly to the School Board's Attorney office for review and approval first, then attach to Munis requisition.
Over $5,000 - Documents should be submitted by attaching to Munis requisition. Procurement will coordinate with the School Board Attorney's office.
These two programs should be used to your school/department budget for FY 2024-2025 after July 1.
What is Account Central and Account Inquiry?
This is the company that departments must use to book air travel.
What is CI Azumano or CI Travel?
This is the date finance is closing the fiscal year (hard close) for FY 2024.
What is August 9?
This is the Hampton City Schools mantra.
What is One Community, One Transformation, Excellence with Intentionality?
This is the website that should be used to check if a potential vendor has a presence in Virginia.
What is the State Corporate Commission?
This is the total Hampton City Schools budget for FY 2024-2025 for all funds.
What is $364 million?
These positions must approve a professional travel request for an employee requesting to travel to Florida using a federal grant. (You must name all required approvers)
Who are Principal/Department Head, Grant Program Manager, Division Leadership Team Member, and Superintendent?
This is the effective date for change orders to FY 2024 Purchase Orders between July 1 and August 8.
What is June 30?
This is one of the HCS Strategic Plan Goals.
What is:
Maximizing every child’s learning
Creating safe, nurturing environments
Attracting, developing, and retaining exceptional staff.
Enhancing family and community engagement and satisfaction
Maintaining effective, efficient, and innovative support systems
Managing fiscal resources effectively and efficiently