Petty Cash
What is the name of the form required for all Petty Cash transactions in Workday?
What is the Petty Cash Requisition Form and Acknowledgement?
This is the name of the Workday transaction used to record a graduate tuition or fee award.
What is a Student Waiver Payment?
9-month faculty who take on additional paid institutional activities during the summer term receive this, on top of their base salary.
What is (faculty) summer salary?
The Record Cash Sale task is commonly abbreviated with these two letters.
What is CS?
Transfer journal entries use this word as their Journal Source in Workday.
What is “Transfers”?
This is the name of the Workday task used to both request (withdraw) and replenish (deposit) petty cash.
What is an Ad Hoc Bank Transaction (AHBT)?
This 3-letter measure of a graduate assistant's appointment helps determine how much of their tuition and fees are covered.
What is FTE (Full Time Equivalent)?
This is the window of time each year that counts as the “summer term” for faculty summer salary.
What is May 16 – August 15?
These two forms of payment must always be recorded on separate Record Cash Sale transactions and can never be combined into one.
What are cash and checks?
This is the more common of the two types of transfers — unrestricted cash moved between fund groups with no outside agreement requiring it.
What is a Non-Mandatory transfer?
This is the term for the person in a department who holds and is responsible for a petty cash fund.
What is the custodian?
For each graduate assistant, a Finance Specialist must submit two separate Record Student Waiver tasks: one for the tuition award and one for this.
What is the fee award?
For each summer month worked, the sum of Allowances and Period Activity Pay may not exceed this fraction of a faculty member's annual base salary.
What is 1/9th?
This is the name of the office that a department's deposit ultimately goes to when a Record Cash Sale is submitted.
What is the Treasurer's Office?
Transfers are never allowed directly between these two fund types — moving support between them instead requires a manual journal to move specified expenses.
What are Unrestricted and Restricted funds?
This is the type of journal used to move spent petty cash off the 1002 ledger and onto the correct worktag.
What is a Manual (Accounting) Journal?
If a grant worktag is involved in funding a tuition waiver, the request form must first route to this role for approval.
What is a Grant Finance Specialist (GFS)?
This office reviews and audits summer salary submissions before loading them into Workday, to make sure no one exceeds 1/9th of their base pay.
What is the Provost's Office?
This offset method should always be used for a refund received on a Foundation Gift, since revenue/donations aren't allowed on Gift funds.
What is the Reimbursement Received method?
This is the recommended last resort when moving funds — specialists should question a request using this method if it involves crossing worktags or IRTs.
What is a transfer (journal)?
Payments to research participants of this amount or more should be processed on a Supplier Invoice instead of through petty cash.
What is $100.00 (or more)?
On an already-approved Student Waiver Payment, this is the only thing that can be edited — everything else requires a $0.00 edit and resubmission.
What is the dollar amount/percentage of the waiver item?
Per VPR guidance, faculty and P&S staff generally shouldn't charge more than this percentage of their salary to a sponsored (grant) award.
What is 90%?
If a Record Cash Sale's total deposit amount is negative, Workday won't allow it to be submitted at all — instead, you contact the Cash Manager to process this type of transaction.
What is an Ad Hoc Bank Transaction (AHBT)?
This budget hierarchy's transfers should always use Out/Out, with ledger 6980 on both the debit and credit lines.
What is the Advance Commitment budget hierarchy?