Daily Cost
When do timecards need to be submitted for final approval by?
COB same day operations are completed
When does payroll run?
Mondays 5 PM MST
When is month end close?
Last Saturday of each month
Where do you pull a short form cost report from?
Launch Pad- Short Form Cost Report
Are Subcontractor/Vendor Tracking sheets optional if you have an alternate tracker?
No
How often do you review daily cost and who is responsible for review?
1) Daily
2) Superintendents responsibility to review and adjust, Engineers to ensure accuracy
When are previous week pay quantities required to be input into the pay estimate for? Day & Time.
Mondays by 12 PM MST
When are all items required to be completed in the cost report for Month End by for disciplines?
Wednesday by 11 AM
What should you reconcile both quantity and cost to when reviewing a cost report?
Job to Date
Whose responsibility is it to ensure a vendor is paid?
Field Handler
If you order/install/buy anything that you have no approved or received an invoice and checked payment for- FOLLOW UP WITH VENDOR
What event happens at 2 PM daily?
Project Daily Cost to all District Executives distributed
Who should be reviewing hours worked report?
Superintendents, Foreman, and Engineers at a minimum
What is an accrual and when do you use it?
Accrual is a cost placeholder for invoices or committed cost that has not been paid/processed to ensure a capture of what actual costs will hit. It is used for all STS/PMs/SUBs to get accurate job to date costs
What Tag in Control tells you if a WBS is driven off a Pay Item?
User Def 8
* All Components with driving pay items should align with Forecasted CE AND Final Bid Item Qty
When should you initiate a change order?
Additional Scope, Removal of Scope, prior to overrunning line items.
Vendors should not be billing over current contractual line items or for unawarded scope prior to initiation of a change request. If directed, need a seperate invoice for overrun or additional scope to ensure no hold up in contracted payments
How do you calculate a PF and why is PF important?
1) Earned MHs/Actual MHs
2) Greater than 1.0 is good, Less than 1.0 is bad. Defines whether you are making or losing money on production.
When do action items need to be completed
Wednesday 10 AM
Once completed with all monthly tasks, what is the next step?
Verify all changes have been incorporated into the cost report
How do you know what makes up a WBS budget?
1) Cost Model
2) Original Estimate
How do you see if your contract line items align with your forecasted take off?
Tracking Sheet OR Cost Report WBS
When should you define what budget you have for operations or when budget moves are needed?
During the development of the workplans
What should you come prepared with to the LPR?
1) Final adjustments of quantities already completed
2) Hour Moves that were submitted Monday at 12 PM
3) Quantity verification notes with issues/weather/productivity
4) Understanding of Material/STS/Sub costs from previous week
THESE MEETINGS ARE NOT OPTIONAL
What T-Codes in SAP do you use to look up what cost is in a WBS and if a vendor has been paid?
ZNKIC - Apay for all vendor invoices (Contracts/GEP/Non PO)
How do you calculate final forecast cost?
JTD Cost + (Remaining Qty x Forecast Unit Rate)= Final FC Cost
Forecast Unit Rate can be based on CE/CB/Manual entry depending on operation or task
What button do you have to press when working in a subcontract tracking sheet?
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