Laws, Regulations, & Policies
Roles & Responsibilities
Formulas
Definitions
Potpourri
100
Primary USAID internal control information (USAID policies and procedures)
What is the Automated Directives System (ADS)?
100
In payables management, these individuals provide written evidence that work is proceeding satisfactorily or that USAID received goods/services as specified
What is the Contracting Officer’s Representative (COR) or other approving official?
100
Total Estimated Cost (TEC) - obligations
What is mortgage?
100
U.S. government system to provide and share the cost of common administrative support at posts overseas
What is ICASS?
100
Purpose, time, and amount
What are the principles of appropriations law?
200
This Act required federal agencies to (1) pay their commercial bills on time, (2) pay interest penalties when payments are made late, and (3) take discounts only when payments are made by the discount date
What is the Prompt Payment Act?
200
Responsible for administrative management of the USAID Mission
What is Mission Executive Officer (EXO)?
200
Accruals + Cumulative Disbursements
What are accrued expenditures?
200
A systematic examination of records and documents, and securing other evidence by confirmation, physical inspection, comparison, analytical, etc.
What is an audit?
200
Trust funds where the Host Government must make contribution from their local currency
What are local currency trust funds?
300
This Act prohibits “making or authorizing an expenditure or obligation exceeding or in advance of an amount available” in an appropriation, an apportionment, or an administrative subdivision as specified by regulation
What is the Anti-Deficiency Act?
300
Support Development Objective Teams through providing financial management support at all phases of the project cycle
What are Financial Analysts?
300
Cumulative Obligations – Accrued Expenditures
What is pipeline?
300
Violation of Anti-Deficiency Act
What is a statutory funds control violation?
300
Audits to assess if funds are managed effectively, desired results are achieved and resources are properly safeguarded
What is a performance audit?
400
These laws provide the budgetary authority for discretionary federal programs
What are appropriations laws?
400
In payables management, these individuals ensure: (1) law permits the payment and (2) appropriation amounts are available at the time and USAID uses the for the intended purpose
What are Certifying Officers?
400
X + 12 months, where X is the number of months remaining in the current fiscal year
What is forward funding?
400
Form of project assistance under which the amount of reimbursement is fixed in advance based on cost estimates reviewed and approved by USAID
What is fixed cost reimbursement?
400
USAID system to effectively and securely use, manage, and store documents at USAID Missions and Washington
What is ASIST?
500
This Act's purposes include: bringing more effective general and financial management … to the Federal Government and provide for improvement in … systems of accounting, financial management, and internal controls
What is the Chief Financial Officers (CFO) Act?
500
Provide input to the Mission Director for budget formulation in support of Development Objectives
What are Program Managers?
500
Total Amount Spent / Number of Months
What is burn rate?
500
Authorized for US nonprofit organizations and some public international organizations as a means to draw advances under grants and cooperative agreements
What is letter of credit?
500
Effectiveness and efficiency, reliability of financial reporting, compliance with applicable laws and regulations
What are internal control objectives?
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