Components of an Email
What is the purpose of the subject line in an email?
To summarize the purpose of the email in a clear and concise manner.
Which of the following is more appropriate for a formal email: "Hey," or "Dear"?
"Dear"
How can you ensure your email maintains a professional tone?
Use polite and formal language, avoid slang, and be respectful.
How long should you ideally wait before following up on an unanswered email?
Typically, 3-5 business days.
Where did Mr. Ragan go to college?
Tarleton State University
What should be included in the greeting of a formal email?
A formal greeting such as "Dear Mr./Ms./Dr. [Last Name]," or "To Whom It May Concern,".
Replace the informal phrase "I'm cool with that" with a more formal alternative.
"I agree with that statement."
Why is it important to avoid using all caps in a formal email?
It can be interpreted as shouting and is unprofessional.
What does CC stand for, and when should it be used?
CC stands for Carbon Copy; it should be used to send a copy of the email to someone who needs to be informed but is not the main recipient.
What is the name of Mr. Ragan's fiancé?
Sidney
Where should you briefly introduce yourself in a formal email?
In the introduction or the first paragraph.
Which word is more formal: "Thanks" or "Thank you"?
"Thank you"
Which is more appropriate in a formal email: "I hope you're doing well!" or "I hope this email finds you well."?
"I hope this email finds you well."?
What does BCC stand for, and when should it be used?
BCC stands for Blind Carbon Copy; it should be used to send a copy of the email to someone without other recipients knowing.
How tall is Mr. Ragan?
6'4"
What are the key elements to include in the closing of a formal email?
A summary of the main points and a thank you for the recipient's time and consideration.
What is a formal way to ask for a reply soon?
"I look forward to your response."
How should you address a recipient if you are unsure of their gender?
Use their full name, e.g., "Dear Alex Smith".
Why is it important to proofread your email before sending it?
To ensure there are no errors and the message is clear and professional.
What are some of Mr. Ragan's pet peeves?
Students talking over him, Students ignoring him, and Students leaving food and trash in his room.
What is an appropriate formal "FAREWELL"?
"Best Regards," "Best Wishes," "Looking forward to Your Response,"
How would you formally express gratitude at the end of an email?
"Thank you for your time and consideration."
What is an appropriate way to begin the body of a formal email?
"I am writing to you regarding..."
Is it appropriate to use emojis in a formal email?
No, it is not appropriate to use emojis in a formal email.
What is Mr. Ragan's favorite snack or drink?
Chips/Peanut M&M's or Celsius/C4/Redbull