Gift Cards
The document required to be attached to a journal after someone receives their gift card.
What is the Research Participation Receipt and Property Receipt Form (RPRF)?
This report is used to find the correct mapping between ledger accounts and spend or revenue categories.
What is the ISU Ledger Account Lookup report?
DAILY DOUBLE!
The two main methods for recording a cash deposit in Workday to offset an expense.
What is the Reimbursement Received Method and Refund Method?
This journal field is used to input searchable data and cross-references, such as INC#, JE#'s, INV#'s, PCV#'s, and Caller information.
What is the External Reference ID field?
This is the task used to start an integration.
What is the Launch/Schedule Integration task?
The information that should be included in the External Reference ID field for gift card requests from Procurement Services.
What is: Incident #, Caller's Name, PO#?
These are items we'd like to be searchable in Workday.
When using the ISU Ledger Account Lookup report, these additional worktags should be used when searching for RCs.
What are Business Unit (BU) and Fund (FD)?
This Method will uses a specific RC hierarchy that maps to an expense ledger account.
What is the Reimbursement Received Method?
The optional balancing worktag for all journals.
What is IRT (ISU Resource Type)?
These test tenants should be used to test integration files before uploading them in Production.
What is ISU1 or ISU4 (used if ISU1 is unavailable)?
The email to reach out if a BU Gift Card Holding Account does not exist for a BU yet.
What is fsd_operations@iastate.edu?
This report shows us workers with missing allowance plans and Worker-Position-Earning costing allocations.
What is ISU Worker Allowance Plans + WPE Costing Allocations report?
The Revenue Category (RC) that should be used on the Refund Method for deposits.
What is RC10184 Refunds?
The two types of journals that generate accounting in Workday.
What are (1) Operational Journals and (2) Accounting Journals?
DAILY DOUBLE!
What field should be updated with a custom or unique name on an integration?
What is the Request Name field?
This Workday transaction houses the discretionary worktag given by the department.
What is the requisition (REQ)?
Report that should be run 2 days before each CA cutoff date and after each payroll posting date.
What is the ISU In Progress Earnings - Retro Periods report?
What are the 4 Payment Types FSD can use for deposits?
What are Check, Cash, EFT, and Credit Card - Manual (for VDL use only)?
One example of an Operational Journal.
What is: Supplier Invoices, Expense Reports, Payroll?
This type of integration is automatically sent to Workday from a department's 3 party billing system.
What is FTP or File Transfer Protocol integrations?
DAILY DOUBLE!
The ledger account and spend category that should be used for gift card journals.
GL: 6650: Supplies
SC: SC10921 Monetary Awards or Gift Cards
Report used to find ISP's and their corresponding worktag program.
What is the Find Internal Service Provider and Program report?
Situations involving Record Cash Sales where the total deposit amount is negative are sent here for an AHBT to be completed.
Who is Jenny Peebler in the Treasurer's Office?
The tasks used to move spending authority.
What are Budget Amendments (BAs) and Transfer Journals (Transfers)?
ErrorFiles and AR_Files can be found under this tab on an integration.
What is the Output Files tab?