Cost Management Support
PM request PC to reconcile invoices (NFS)
Check the PO to see if a voucher invoice has been generated.
If no invoice, reach out to the vendor.
All equipment orders go to a centralized facility to be __________. (NFS)
Received in OneLink
Name 3 applications or tools used to monitor your NFS Projects
Finances through Budget Tracker.
Schedule through MSPO.
Procurement through OneLink.
PC’s and PM’s use this tool to make project updates for leadership.
MSPO
PM team support for pre/post go-live activities
Site Coordination
PM request PC to reconcile invoices (INVESTMENT)
Review ITFRS
Also accept: Review POs in OneLink
What information should be gathered to order equipment? (INVESTMENT)
The quote, recipient's address/name, ship code, and the FDA approver NUID.
Communication distributed to the project team and project stakeholders of the high level status of the project. Communication highlights any risks and issues that will or have disrupted the project's progress.
Project Status Report
Where do you add IT resources from in a MSPO Project Schedule?
Resource Enterprise Tool
Reserve equipment to support meetings
Administrative Support
Application used to check ITBT.
Or if RPM cost has posted.
Check eBuilder process for ITBT.
Check Cost Tab under Column Q.
How does a PM request equipment to be ordered for a project? (NFS)
Create an action item in EBuilder with the quotes as applicable attached.
You're responsible for making sure all of your project artifacts are organized and available to the project team.
Name this service.
Management Support.
Also accepts: Knowledge Management
PM’s are required to maintain the MSPO __________.
Schedule
Process environment service requests
Release Management
Tool used for forecast entry 3+6, 6+6, and 9+3
TM1
FWB and TM1
Where would you check the status of an order? Be specific. (INVESTMENT)
Review the PO Inquiry page.
Review under Manage Requisitions (Under E Procurement)
Example of resource acquisition.
Open answer. Nichol to judge. :)
Time entry system for project resources, also utilized for Resource Management for MS Project Schedules.
RPM
Participate in command center support
Site Coordination
RPR decks and budget trackers are all examples of
Project budget reporting – provide an overall financial overview for the project.
When a PO is rec’d past the due date or invoiced wrong, what happens?
It will create a Match Exception, if invoiced wrong the vendor must re-invoice KPAP
If not rec’d in time, the PO should be rec’d.
Which application does leadership use to check project status? (NFS)
MSPO
___________ web application used for managing project schedules, updating project data (meta data), status reporting and tracking risk and issues.
PWA or Project Web Application
Oversee post-meeting cleanup and return
Administrative Support
Template is used to provide a view to important project financial data that provides a high level overview of the project’s financial health, including project spend by week and month.
Financial Workbook
The PSS resource will process with procurement requests for goods and/or services within _________ after receiving the request from the PM.
24-48 Hours or 1 - 2 days
- Prepare schedule and timeline in preparation for phase Gate Review.
- Draft Change Control Documentation when needed.
- RAC, PAC, SDLC, etc.
These are all examples of ________ Support.
Governance
Who is responsible for updating the schedule? (INVESTMENT)
The project coordinator will update the investment project schedule in MSPO with the supervision of the PM.
Link service requests to environment tracking
Release Management