Guidelines for Use
What must District employees do before using Generative AI tools in an official capacity?
Review all outputs for copyright material.
What should be retained according to the appropriate records retention schedule?
Documentation of the review process.
What should be edited or removed from content generated by Generative AI?
Unintended, offensive, or harmful material.
What does proper documentation demonstrate?
Compliance with the review process.
What type of content can Generative AI help create?
Memos and letters.
What is required to ensure that no copyrighted material is published?
Proper attribution, citation, or sourcing.
Why is it important to document how the review was conducted?
To provide evidence of compliance with guidelines.
What is one way to ensure content is free of discrimination?
Careful review for biases.
Why is it necessary to retain documentation according to records retention schedules?
To comply with regulations and guidelines.
What is essential to include when creating prompts for daily tasks?
Compliance with guidelines.
What must be documented when reviewing Generative AI outputs?
The review process and the Generative AI Tool used.
What must the documentation include?
The Generative AI Tool used.
What kind of information should not be included in tasks created using Generative AI?
Sensitive, confidential, or personal information.
What aspect of the Generative AI output must be documented?
The review process and findings.
What clauses are exceptions when creating prompts for daily tasks?
Clauses 6.1, 6.1(a), and 6.1(b).
Why must employees review content for cultural, economic, or social biases?
To ensure no unintended, offensive, or harmful material is published.
What is a potential risk of not reviewing Generative AI outputs?
Publishing inaccurate or biased information.
What is the goal of reviewing content accuracy?
To ensure high-quality, reliable outputs.
What can happen if documentation is not maintained?
Risk of non-compliance with district policies.
How can Generative AI improve efficiency for District employees?
By automating routine writing tasks.
What is one type of task that Generative AI can assist with, according to the guidelines?
Memos, letters, or job descriptions.
What is the first step a District employee should take before using Generative AI?
Obtain approval to use the tools.
How can Generative AI benefit District employees in their daily tasks?
By providing assistance with routine writing tasks.
What is an important characteristic of documentation in this context?
It must be thorough and accurate.
What is one limitation that employees must be aware of when using Generative AI?
It cannot involve sensitive or confidential information.