Friday Fundamentals
Teams usually arrive on which day of competition weekend?
Most teams arrive on Friday, though some may arrive Thursday.
What is the purpose of Tech Time?
A rehearsal period for teams to test lighting, spacing, and mixes on stage.
Who runs the Mock Deliberation during competition weekend?
The Competition Judging Chairs, with support from the RAS Judging Rep.
When should the first team’s intro video start?
Only after all judges are seated, both before the first team and after intermission.
What should be checked in team hotel rooms before departure?
That rooms are clean and no belongings are left behind.
What is one key thing to communicate clearly to teams about their stay at competition accommodations?
The start and end dates/times of accommodations and pickup details (driver name, contact info, pickup time).
How much time should be allocated at the end of Tech Time if a team wants to do a full run-through?
Eight minutes at the end of Tech Time.
What is one essential material every judge must have during Mock Delib or Deliberation?
Their laptop + charger (plus backup laptops provided by the comp).
How many exhibition teams are typically scheduled to allow for judges’ deliberation?
Two to three exhibition teams.
What document outlines all competition-weekend logistics, including team and board schedules?
The Master Schedule.
True or False: Judges can be transported with teams if they arrive on the same flight.
❌ False – Judges should never be transported with teams.
What should teams have equal access to during Offstage Tech Practice and Post Tech Viewing?
Equal, timed practice or viewing sessions in stage-dimensioned spaces with a timer present.
When and where should the real Judging Deliberation be held?
On Saturday night after the show in a secluded room where no teams can enter.
Why should competitions have water accessible side stage and backstage?
To keep dancers hydrated and prevent medical issues during long performance hours.
What does a Dynamic Schedule allow board members to do throughout the weekend?
Update timing and share real-time changes to keep everyone informed.
What are two transportation methods that competitions commonly use for team arrivals and venue travel?
competitions commonly use for team arrivals and venue travel?Examples: Board-member cars, passenger vans, or public transport.
What key element should Lighting Cue Meetings ensure is visible on stage for the dancers?
Adequate front lighting so dancers are clearly visible.
What is one rule about judge seating arrangements during the show?
Same-category judges cannot sit together and must have one-seat spacing between them.
What is an “angel shot” at an afterparty, and why might it be implemented?
A code phrase ordered at the bar to alert staff/security of a safety concern or need for help.
What communication platforms or tools can competitions use to keep information flowing?
Slack, walkie-talkies, or another reliable messaging system.
What key role do Logistics Chairs play during Friday arrivals?
They monitor flight statuses for delays and coordinate all pickups and communications.
Why is it important to record Tech Time and upload it to a private Google Drive folder for each team?
So teams can review their run and make corrections — while keeping footage private to their team only.
Who are judges not allowed to interact with until after judges deliberations after show?
teams / dancers
List three afterparty safety protocols competitions should enforce.
Examples: (1) Sober monitors, (2) Designated POC for SAP/safety, (3) Transportation plan for teams returning to hotels.
Why should a QR code of the Dynamic Schedule be included on all board and liaison name tags?
So members can instantly access live schedule updates by scanning it.