Records Management
101
DCNs
EMQW
Roles &
Responsibilities
Terms
100
Systematic control of records throughout their lifecycle.
What is Records Management
100
DCN 3
What is NMHG's Records Management Policy
100
When these are strong, it is easier to sort and find email messages
What are Subject Lines
100
The individual who delivers the RIM program at their local site.
Who is the RASC
100
The process used when an employee requests an archived record.
What is check out or charge-out
200
This provides evidence of NMHG's organization, decisions, etc.
What is an Official Record
200
DCN 1524
What is NMHG's Record Retention Schedule
200
These are considered helpful when they appear at the end of an email subject line.
What is an Action Tag
200
This person may approve destruction of a record.
What is the Record Reviewer
200
A handy tri-fold used by employees for easy reference
What is a Quick Reference Guide ("QRG")
300
ENG 100, MFG 160 and ADM 120 are all examples of this
What are Record Classes
300
DCN 2756
What is the Records Transfer Form
300
Employees store email in these as one way to support the needs of their workgroup.
What are folders
300
This person is responsible for administering NMHG's Global RIM Program.
Who is the Global Records Administrator
300
The required production of information to an opposing party during the pre-trial phase of litigation or a government investigation.
What is Discovery
400
These types of records are related to current or in-process activities
What are active records
400
DCN 1491
What is the NMHG Email Code of Conduct
400
This ongoing change management process encourages employees to adopt EMQW.
What is Habit Building
400
This body of executives governs NMHG's Records and Information Management Program
What is the Executive Records Management Steering Committee
400
This third party has sole possession of records determined by NMHG to be essential.
What is a Business Partner
500
This procedure is used to suspend destruction of certain records
What is a Records Hold
500
DCN 1520
What is the Records Hold Procedure
500
This can make a difference whether your email is well-received or not.
What is Tone
500
This person is responsible for ensuring Records are managed at their site in accordance with NMHG's RIM program.
Who are the Site Managers
500
This type of an event triggers the beginning of the retention period.
What is the Retention Event
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