Size matters
Review project pipeline to estimate rolling 3 months Engineering capacity demand
PMO Head
Through SFDC and inputs from PEMs
Monthly
Post monthly MO charges for VEH efforts.
Global E&I Finance Controller
Every 25th day of month, based monthly effort report provided by ESM
Facilitate cross-PMO exchange of Engineering capacity.
ESM
weekly, during planning sessions
Prepare quarterly business performance review.
Gosia - accountable
ESM - responsible
Wat - support
Monitor performance of the team and take the necessary actions.
VE HUB EM - responsible
VE HUB Mgr - accountable
continuously
Ensure SFDC business opportunities (IDS, non-IDS) are submitted into ClickUp to enable HW and efforts estimates
CPM, LE estimates HW and Efforts, EM supports
Monthly review
Calculate monthly Engineering cost for the region and compare with RF submissions.
Global E&I Finance Controller
Based on monthly reporting provided by ESM
24-25th Day of every Month
Allocate DEs to regions.
ESM - responsible
VE HUB Mgr - consult, support, informed
Monthly
Consolidate capacity and utilization hours after month closing.
ESM - accountable
Wat - responsible
Monthly
Float/ClickUp based
Provide monthly feedback on project collaboration.
DE - responsible for sharing feedback in the project collaboration survey
LE - responsible for feedback to DE through customer feedback survey
Monthly
Conduct monthly resource alignment call with PMOs.
ESM
Monthly
Estimate annual budget for modelling and engineering resource needs.
PMO Head
RF process
RF 1 -Feb, RF 2 - May, RF 3 - Oct
Balance daily/weekly workload between DEs assigned to projects .
EM/PEM
on demand, weekly alignment with other PEMs in the region.
Update project schedule, run project health check (allocated vs. planned resources; meeting deadlines) to trigger mgt decisions: add more or release
PEM/EM
As needed
Provide regular updates on performance against KPIs to stakeholders.
ESM - accountable, responsible
PMO EM, VE HUB EM - informed
quarterly
based agreed performance KPI reflected in dashboards
Estimate and steer annual VE HUB hiring plan.
Sasha and Gosia
Inputs from RF submitted by PMO and VE HUB managers
3 times a year following RF process
Submit Annual Engineering and Modelling (Drafting) resource forecast.
PMO Head
Part of RF submission
Take decision on increasing or releasing Engineers assigned to a project short term or long term.
PEM/EM - responsible
As needed
Address inefficiencies in project planning (no input hours, idle time)
PMO Head - accountable
PEM - responsible
PMO EM/ BLE/ BLM - support, consulted
weekly at PMO planning meeting
Define competence development plan for a new and existing DE (qualification, certification)
VE HUB mgr - accountable
VE HUB EM - responsible
annually via MyC
Act on hiring plan to secure resources for the forecasted resource demand.
VE HUB managers
Following the confirmation from Sasha & Gosia
Provide inputs to Global LP for VEH Billing Model setup.
Gosia and Sasha
Based on business case and cost breakdown
Annually before RF2
Assign PMO allocated Design Engineer to a request or project
PMO EM/ PEM based on request (scope, timeline, budget)
Review and address inefficiencies in time logged by DE on project (no input hours)
PEM/EM
weekly
Attract, interview and hire talents according to agreed qualitative build up plan of VE HUB
VE HUB mgr - accountable
VE HUB EM - responsible
VE HUB HR - support
CPMO, ESM - consulted
Match available Design Engineers with a project schedule.
PMO EM
BIM CC: PEM
As needed
Cover costs of underutilized but committed VEH resources.
2024: Global E&I Finance to decide based on residual costs.
2025: Subject for the alignment with global E&I finance. Desired solution: PMO covers and distributes to MO's.
End of Year based on residual costs at PMO
Confirm possibility to allocate resources to PMO from a different region for a project assignment for a temporary period.
PEM/ PMO Head - check with other regions if they have excess capacity
ESM - allocates as agreed between PMOs
Address inefficiencies in project allocations for DEs (capacity vs scheduled hours)
ESM
VEH Managers - consult, support
Quality Control of completed design
PMO EM, VE HUB EM - accountable
Project DE - assure Q via check list filling in
DE III app champion - responsible for initial QC
LE - responsible for final QC