Student Course Registration
True or False.
All graduate coordinators distribute permission codes to their students in order to register.
True.
Graduate Coordinators update enrollment information about their program's students...
a) once each week
b) once a term
c) once each month
b) once a term.
True or False.
TBP stands for Tuition Benefits Promise.
False, TBP stands for Tuition Benefits Program.
True or False.
Graduate coordinators can schedule courses for any department in the college.
False.
Graduate coordinators can schedule courses only for the programs that they serve. They have to have permission in the system in order to be able to.
True or False.
Each of the graduate coordinators complete the same tasks for each of their departments, making it easy for them to complete each other's task when needed.
False. Although many of the task that graduate coordinators complete are the same, because each program in the college is different in many various ways, each graduate coordinator may do vary different things for their department that the others don't.
Graduate coordinators work with the following people when registering students for classes.
a) faculty
b) students
c) supervisory committee chairs
d) all of the above
d) all of the above.
Graduate Coordinators track the following types of information about their students; term started, enrolled status, which program they are in, number of credits taken, domestic or international.
True. As well as other information as well.
True or False.
All students qualify for tuition benefits.
False. To qualify for tuition benefits, a student has to have a graduate assistantship, in the form of a TA position. Details about this have changed over the years, so graduate coordinators need to stay up-to-date on these changes.
a) faculty courseload
b) enrollment tracking
c) student credit hours
d) all of the above
d) all of the above, and more.
Graduate coordinators perform the following tasks...
a) Collects syllabi from faculty in their department.
b) Gathering office hours from faculty to post on the website.
c) Attend monthly DGS meetings.
d) all of the above.
e) none of the above
d) all of the above.
True or False.
Graduate Coordinators register students for their classes for them.
False.
In the past, one or two graduate coordinators registered their students for classes, although it's not common. All students are responsible for registering for their own classes.
Graduate coordinators track the following information?
a) race and gender
b) dissertation titles
c) date of birth
d) all of the above
d) all of the above.
Although processes have changed with tracking race, graduate coordinators still track this when possible. The same with dissertation titles and date of birth, we track it when we can, but it's not regularly requested.
True or False.
The tuition benefit program (tbp) luckily, has stayed consistently the same over the years, making it easier for everyone to support students.
False.
Tuition benefits is constantly changing, therefore graduate coordinators, the financial manager, department chairs, DGS' and more, need to do their best to stay informed.
Graduate coordinators or administrative assistants assist with classroom changes for faculty when needed?
Although administrative assistants have assisted with this in the past, graduate coordinators are those that take on this role. In general, graduate coordinators deal with academic issues and AA's with non-academic tasks.
True or False. Graduate Coordinators assist students with the following items.
a) Input students' supervisory committees into the grad tracking system.
b) Assist students and faculty in completing various petition forms.
c) Distribute dissertation defense flyers to the college.
True.
a) add/drop dates of each semester
b) their stage in their degree
c) which program they are in their department
d) all of the above
e) none of the above
d) all of the above. The graduate coordinators need to have as much information about the students as possible in order to assist with course enrollment.
True or False.
Graduate coordinators track the start date, deferrals, leave of absences, and end dates?
True.
Time to completion is an important part of tracking students, including leave of absences.
True of False.
All students in the tuition benefit program (tbp) qualify for Graduate Subsidized Health Insurance Program GSHIP.
False. This used to be more of an assurance with students who have TA or RA positions but with recent changes, it depends on various factors. Graduate coordinators need to stay informed of these changes to know how to communicate correctly to their students.
True or False.
Luckily, courses can be entered, scheduled and edited whenever.
True and False.
Techically, information about course enrollment can be changed (edited, courses cancelled, courses added, etc.) at anytime prior to the semester. However, there are deadlines that need to be followed to ensure organization and efficiency for the university.
True or False.
Graduate Coordinators don't assist with the admissions process with new applicants.
False. Graduate Coordinators play a role, albeit a bit different depending on the department.
Graduate Coordinators need to pay attention to the following details when students are enrolling in classes.
a) whether it's a 6000 or 7000 level class
b) if it fits their program of study
c) the number of credits
d) all of the above
e) a and c only
All of the above. With the assistance of department chairs, DGS' and faculty, graduate coordinators need to be mindful of various details that are important to each students degree.
a) Academic Reports in CIS
b) University Analytics
c) Grad Tracking
d) All of the above
e) two of the above
d) all of the above. It's challenging for graduate coordinators to track data as all the information needed for the Dean and external reporting comes from various systems.
True or False
The Graduate Coordinator oversees tuition benefits of each of their departments.
False. The Financial Director of the College, along with the Department Chairs collaborate on tuition benefits (tbp) for each department, determining which students receive tbp, allocating funds, completing contracts, working with HR, etc. The Graduate Coordinator enters the information into the tbp, for each student, and addresses questions from the students.
True or False.
For Graduate coordinators, entering the course schedules for their programs, luckily is quite an easy process.
False.
There are many details that graduate coordinators need to pay attention to, with the assistance of their department chairs, such as instructional method, time and day, instructor name, enrollment cap, to hide a course or not, if it requires a permission code, and more)
True or False.
Students go to graduate coordinators when they have issues with a class and/or instructor.
False.