Grant Management
This person provides the budget and grants management staff with adequate documentation of spending activity, required by the VDOE.
Who is the Grant Manager?
Employee reimbursements are coded to 5000 and contracted services are coded to 3000.
What are the appropriate codes to charge grant funded travel reimbursements?
Requires that charges to Federal Awards for salaries and wages must be based on records that accurately reflect the work performed.
What is Time and Effort?
They are required to use funds in the best interest of the program.
What are Grantees?
The object code we use for Personnel Services.
What is object code 1000?
This contains the Who, What, When, Where, and Why about the expenditures of grant funds.
What are the necessary supporting documents to support grant spending?
All receipts should include the travelers last name, conference locations, costs, number of nights of lodging and other hotel fees.
What is required documentation for Travel Reimbursement Forms?
Any employee funded by a federal grant must maintain this.
What is documentation showing that their time is allocable to a federal program?
Purchasing goods or services or hiring an individual from a related party such as a family member or a business associated with an employee of a grantee.
What is Less than Arms-Length Transactions?
The object code we use for Employee Benefits.
What is object code 2000 ?
The process of running a MUNIS report to analyze expected spending versus actual spending.
How to identify variances in spending?
Must be within the General Services Administration rates for your destination area.
What are hotel rates for grant funded travel?
must be based on records that accurately reflect the work performed.
What is the documentation for Time and Effort?
In order to be fair in appearance and fact, most procurements require this.
What is full and open competition?
Object code 6000.
What code we should use for Matrerials and Supplies?
Because obligations, including Purchase Orders, must be liquidated, with the timeframe of an award.
Why should we review open Purchase Orders in MUNIS regularly?
When meals are provided at the conference.
What is you cannot claim Per-Diem for those meals?
Must be supported by a system of internal controls that provides reasonable assurance that charges are accurate.
What are WRITTEN procedures for Time and Effort?
Third Parties that can play an important role in programs; however, their use requires a fair selection process, reasonable pay rates, and specific verifiable work product.
What are consultants?
Object code 5000.
What object code is used for employee travel reimbursements?
*also used for other charges such as utilities, insurance, leases and rentals, telecommuncations and a few others.
Considerations include: does anything need to be fixed? Do you need any amendments? What kind of purchases are allowable under the grant?
What is analyzing the variances in spending?
Room service, valet parking, in room movies.
Some of the costs that are not covered or reimbursable for Grant or General funded travel?
Must be incorporated into official records, encompass federal and nonfederal activities, and support distribution among specific activities or cost objectives.
What is Time and Effort Documentation?
Fund codes that start with a 4 are designated as this.
What are state grants?
Object code 3000.
What is the code that Grant Funded travel for contracted services should be charged to as well as other contracted services?