Grants Management Basics
Who sets forth Federal government-wide guidance for Federal assistants (e.g., grants and cooperative agreements)
What is OMB?
Name three characteristics of a grant.
What are Principal Purpose, Award Conditions, and Administrative Requirements?
The OJP office is responsible for setting policy, ensuring that OJP policies and programs reflect the priorities of the President, the Attorney General, and Congress, and promoting coordination among OJP offices.
What is OAAG?
The grants lifecycle consists of _____ phases.
What is 6 phases?
The system that is used as the grants management system of record.
What is the JustGrants system?
This document outlines general federal administrative requirements applicable to all grant recipients across agencies.
What is 2 CFR Part 200 (the Uniform Guidance)?
This OJP resource explains allowable costs, reporting rules, and requirements for DOJ award recipients.
What is the DOJ Grants Financial Guide?
Grant managers, subject matter experts (SMEs), supervisors, budget & operations staff, and leadership are considered…
What are roles involved in grants management?
The phase that includes the program office initiating, developing, and posting the NOFO
What is the NOFOs & Application phase?
The tool used for capturing data from JustGrants and other source systems and presenting it in reports for analysis.
What is the Data Management Reporting and Analytics (DMRA) system?
True or False. OMB Guidance takes precedence over the Code of Federal Regulations.
What is False? The Code of Federal Regulations takes precedence over OMB Guidance.
The Office of the Assistant Attorney General (OAAG) generally issues these for OJP.
What is OJP Orders and Policy Memoranda?
The role who reviews applications and award budgets to evaluate specific cost elements, and examine data to determine the necessity, reasonableness, allowability, allocability, and appropriateness of proposed costs.
What is the Financial analyst?
The phase when peer reviewers review the merits of the proposals, and grant managers and other program office staff review applications for completion and to determine which applications should be recommended for funding.
What is the Application? What is the Review phase?
The tool used by some POs to collect performance measure data from recipients.
What is the Performance Measurement Tool (PMT)?
This core principle ensures that grant funds are used for authorized and allowable purposes.
What is compliance in grants management?
This memorandum provides the OJP policy for the review and resolution of questioned costs identified through DOJ Office of the Inspector General (OIG) audits, OJP financial monitoring, OJP programmatic monitoring, or any other oversight activities.
What is the Resolution of Questioned Costs?
The role who conducts financial monitoring on selected recipients ensuring financial integrity and accountability of Federal funds awarded.
What is the Financial monitor?
The phase that includes conducting the application budget review, creating the funding recommendation, award package, notifying the grantee of the award and how to accept it, and the grantee completing the acceptance process or declining the award.
What is the Award Making phase?
The Department of Justice’s financial/ procurement management system.
What is the Unified Financial Management System (UFMS)?
Federal Financial Assistance is authorized by this type of law passed by Congress.
What is Statute?
This internal document sets a standard process for OJP grant processing and management and is updated semi-annually.
What is OJP Grants Management Manual?
The role who supervisors ensure grants financial policy guidance is reviewed and updated.
What is the Financial Management Staff?
The phase that includes managing the award and monitoring its progress, both financially and programmatically. Closeout is the end of the award life cycle and closes out the award.
What is the Award Management phase?
The electronic system that federal agencies use to transfer money to recipient organizations.
What is the ASAP Production system?