The Key Players
This Officer interacts with guests when they first reach out to the Club
VP Membership
This executive team role requires speaking at each club meeting. It is a great role for supercharging your confidence.
SAA
The date of the Club Election
Next week - May 11th! During our regular club meeting
True or False - the Executive Team meets every other month on Zoom
True - meetings are usually an hour and a half
Name the role: plans meeting agendas, assigns roles, ensures members progress through Pathways, and coordinating/planning contests.
VP Education
This role involves balancing the books: keeping track of expenses, payments, processing payments, reimbursing members, paying the rent
Treasurer - and there is a template in place for keeping track of the budget.
True or False: Quorum (50% + 1 member present at a meeting) is required in order for Club Elections to take place
True - Your presence will help the Club even if you don't plan to run for a position on the Team!
True or False - The President, VP Education, and VP Membership sit on the Area Council with the Area Director and Presidents, VPEs, and VP Memberships from local Clubs
True
These two officers process applications for new members
VP Membership, Treasurer
This role is fantastic for getting comfortable speaking with new people
VP Membership
This is the term for Executive Team office (start and end dates of office)
July 1 - June 30 of each year.
8 elected Executive Officer roles - What are they?
President, VPE, VPMembership, VPPR, Secretary, Treasurer, SAA, VP Mentorship
This officer is the liaison between our Club and everything that happens in Toastmasters beyond our Club, which affects Club members and Club Officers
President
This role builds confidence in Chairing team meetings
President oversees the Executive Team meetings - scheduling the meetings with the team, creating the agenda, and chairing the meetings.
True or False: To run for the executive team, you can raise your hand for the position during the elections.
True. You can run from the floor or let Saajan, Cheryl, or myself know in advance if you know you wish to run.
Any three expenses for which the Club is responsible
Some expenses the Club encounters:
- Rent (largest expense)
- Zoom subscription
- Member payments to TI
- Printing/photocopying agenda
- Open houses
- Snacks
Three officer roles are 'Basecamp Managers' and can approve level completions in Basecamp
VP Education, President, and Secretary
This role involves creativity and purposeful communication, involving visuals, messaging, and content creation.
VP Public Relations
What kind of training is provided for each executive role?
The officer currently holding the position will go over it with you. Toastmasters also provides 2 training sessions throughout the year.
Name 3 ways in which the executive team communicates amongst itself
1. Executive Team Whatsapp group chat is the primary way the team communicates (different from the Club's Whatsapp group chat)
2. Executive Team meetings (every other month)
3. Email (pretty rare tbh)