LEGAL & GOVERNANCE
The Host Committee operates under this corporate umbrella once awarded the conference.
What is ICYPAA, Inc.?
Priority at the first round of elections is placed on these roles.
What are principal officers and subcommittee chairs?
This template is mandatory for budget submission and tracking.
What is the Host Committee Budget Template?
This election must occur the same weekend as site selection.
What are Host Committee elections?
This chair serves as on-site liaison for attendees with accessibility needs.
Who is the Accessibility Chair?
The Advisory Council’s fiduciary responsibility requires protection of this.
What are the corporation and its assets?
This content must be approved before being printed or shared broadly.
****Bonus****
What is the program or schedule of events?
Bonus: They must explain that the draft program format must be submitted for Advisory Council review and approval before distribution, including digital sharing.
All remaining proceeds after distributions must be returned here.
What is the Advisory Council?
This must be submitted within 60 days of being awarded the conference—twice during the year.
****Bonus****
What is the Host Committee budget?
Bonus: They must explain that the proposed budget from the bid book is reviewed, updated, and submitted for Advisory Council approval within 60 days—even if projections are incomplete.
ASL translation and language services must be funded through collaboration with this officer.
Who is the Treasurer?
This body retains legal veto power over any Host Committee decisions.
****Bonus****
What is the ICYPAA Advisory Council?
Bonus: They must state that the Advisory Council has legal veto power over decisions that may harm ICYPAA or A.A. as a whole and that the Host Committee operates as a contracted agent under ICYPAA, Inc.
This content must be approved before the program is printed or shared broadly.
What is the draft program format/schedule of events?
This tradition governs the requirement that the conference be fully self-supporting.
What is the Seventh Tradition?
This financial report has a 90-day deadline after the conference concludes.
What is the final financial summary to the Advisory Council Treasurer?
This plan must be approved and budgeted before execution.
****Bonus****
What is the Accessibility Plan?
Bonus: They must mention that accessibility services (ASL, language translation, etc.) must be planned, budgeted, and approved in advance and that the Accessibility Chair serves as liaison and advocate.
This dual role makes the Advisory Council both the spiritual servant and legal guardian of ICYPAA.
What is being the Board of Directors and custodian of the Conference?
Only this type of literature may be sold at ICYPAA.
What is Conference-approved A.A. literature?
Up to this percentage of proceeds may be distributed to GSO, Grapevine, or the local service structure.
****Bonus****
What is 50%?
Bonus: They must explain that no more than 50% may be distributed and that all remaining proceeds are returned to the Advisory Council after reconciliation.
This report must be delivered at the first Advisory Council Quarterly Call following the conference.
What is the final Host Committee report?
These six individuals must be elected from the Host Committee to serve on the Advisory Council.
What are three Primary and three Alternate members?
This legal designation may require the Host Committee Chair to be listed in the local jurisdiction.
What is Registered Agent of ICYPAA, Inc.?
These announcements must be scheduled during main speaker meetings.
What are announcements from the Advisory Council Chair, GSO, and Grapevine?
This is the primary revenue generator for ICYPAA and determines whether the conference is self-supporting.
What is pre-registration?
This meeting must include the first 15 minutes of every month for one specific officer.
What is the Advisory Finance meeting?
These four documents form the basis of accessibility compliance knowledge.
What are the AA Accessibility Guidelines, Deaf/Hard-of-Hearing Guidelines, Accessibilities Workbook, and ICYPAA Best Practices?