Follow-Up
How often is Follow-Up required for missing health events?
Once a month
What does PIR stand for?
Program Information Report
How often is lead required?
Once. Lead does not have to be retested if a normal result is on file.
How many labels are required?
One for the child. Labels are NOT needed if the school utilizes ID tags.
Health Forms at Application - When completing these forms, when are the fillable forms acceptable?
When there is no internet or ChildPlus access.
What are the 3 things that require follow-up?
Missing Events, Expiring Events, Health Concerns
When are BOY PIR questions due?
At the Benchmark due date, before Christmas break. OR when child leaves the program (if before the benchmark)
How many labels are required, and why?
3 labels -
1 for the child
1 for the consent form
1 for the UIW paperwork
Labels are printed and provided by Katie at least 2 weeks before the lead event. Additionally, lists of children who should be screened are also provided (CP reports) as well as instructions for setup and lead procedure.
C1 - 24 hours
C2 - 72 hours
C3/Absent/Uncooperative - 7 days
COSA says that a vision concern can be closed out if the child is wearing glasses, but the nurse at my school says the child needs to bring a doctor's note or be retested with the SPOT. Which do I follow?
The district. District rules may be different from COSA. Districts have to follow their policies. As long as their procedures do not violate COSA policies, follow district guidelines.
Once each week (with the exception of holidays)
Where does PIR go? Who does it get reported to?
The PIR is an important source of descriptive and service data for the Head Start community, their partners, Congress, and for the general public. PIR data is compiled for use at the federal, regional, state, and local levels.
A child does not have a lead result, and was absent/uncooperative/parent refused permission for on-site lead testing. What other option is available?
Request the lead from the Texas Department of State Health Services - Lead Division. This fax request sheet is in your Health Handbook.
Who does follow-up on Class 1 dental exams?
Metro Health
Health Application Forms - When a fillable form is completed, is the health module in ChildPlus required too?
YES. The health module MUST be filled out every time. We run reports based off of the modules that we can not run off of the fillable forms.
How quickly should Unconfirmed Special Diets and Critical Health Concerns be "closed out"? (Action changed to "Active" or "Terminated")
45 days
When does the PIR year start?
August 1st each year
When does follow-up for an elevated lead end?
When medical treatment is received. This can be a retest showing normal results or a doctor's note showing the child is under their care.
When can follow-up be closed out on C1, C2, and C3R Dental exams?
When the status has been changed to Treatment COMPLETE. Some children have significant oral health needs and it may take more than one dental visit. Follow-up needs to continue until ALL treatment is received.
How often should I check my email?
At least ONCE PER DAY. Also check the calendar invitations! Instructions are included in the calendar invitation, so it is very important to read them!
What is the best way to ensure follow-up is done on time?
Utilize a tracking system (such as the CP To Do List or a spreadsheet).
When you follow-up with a family have EVERYTHING you need to talk to them about ready to go
Put your notes in ChildPlus as soon as possible - if it's not in ChildPlus it didn't happen.
Name 3 Health/Dental/Nutrition items addressed in PIR
Medical Home
Dental Home
Insurance
Migrant Health Center
Indian Health Center
Dental Preventative Care
EPSDT Status
Immunization Status
Chronic Condition
Treatment Received
Who is our partner for lead abatement?
Green & Healthy Homes. Their follow up does NOT count as the monthly follow up. Their work helps make the home safe, our job is the medical side. G&HH is FREE and open to anyone who has a child under the age of 5 in their home. The child does NOT need to have an elevated lead. It is recommended that children with asthma are also referred to their program.
Who enters treatment for Dental Exams?
Metro Health. The FSW will scan and attach the dental treatment and notify MH by email that the child has an attachment. MH will review the attachment and enter the treatment.
If there's an issue with labels, staffing at a campus, or anything else for a lead or dental day, when should you notify the health team?
ASAP. We will do what we can, but please don't wait until the last minute!