Hip Hip ah.....
Name 3 action steps you can take to keep client health information confidential.
1. Make sure papers, documents, and reports containing client information are shredded or destroyed in some way. 2. If fax and copy machines are used to send or copy client information, make sure they are located away from public areas. 3. Always consider where you are when talking about confidential information. 4. Whether you are talking to a client/family or with coworkers, try to keep your conversations from being overheard. 5. Keep confidential client information out of public areas such as waiting rooms, conference rooms, receptionist desk or on white boards viewable by the public. 6. Don't assume the person with the client knows all the information. 7. Be cautious when using a cell phone and talking about patient information. 8. Keep records safe and protected regardless of where they are kept.
Obtained before releasing Protected Health Information for purposes other than treatment, payment, and operations.
What is a written release of information.
Can we use sign in sheets at the agency?
Yes, as long as there is no health information contained on the sheet.
What do the Privacy Regulations seek to do?
The privacy regulation establish that personal health information must be kept confidential.
Does your supervisor have access to review your entire personnel file?
No. There would be no need for your supervisor to have access to your health information to do their job.
Two components of the HIPPA regulation.
Provides privacy protection to a client’s personal and health information
Provides for the electronic and physical security of personal and health information
PHI
What is Protected Health Information
Do all clients have to take a "Notice of our Privacy Practices?"
No. We must offer it to everyone one time. If they refuse it, simply document the attempt to give it to them.
Define the term "Business Associate"
What is a person or entity who provides certain functions, activities, or services for Family CT, involving the use and/or disclosure of protected health information, other than a member of our workforce.
HIPAA
What is The Health Insurance Portability and Accountability Act.
Do the same requirements apply to mental health records and to medical records?
In general, yes; however, - "Psychotherapy notes" are accorded special privacy protections under this regulation. Ordinarily, a written client consent is required before psychotherapy notes can be disclosed to anyone. - A health plan may not condition a client's enrollment or eligibility on the provision of the client's authorization or consent for disclosure of psychotherapy notes. - Psychotherapy notes are excluded from the provision that gives clients the right to see and copy their health information.
Identifies the types of uses and disclosure that are permitted and required by Family CT
What is a Notice of Privacy Practices.
Disclosures required by law, e.g. Filing a suspected child abuse/neglect report with the Department of Children and Families
To avert a serious threat to the health and safety of a person or the public, e.g. if you think someone is homicidal or suicidal
As a response to a court order, or to governmental agencies involved in the disposition of criminal charges against an individual, e.g. you receive a subpoena for client’s records
What are circumstances under which protected health information may be disclosed without a client's consent or authorization.
What country singer's medical records were sold to the National Enquirer and Star tabloids by a hospital employee for $2,610?
Who is Tammy Wynette
"Minimum necessary HIPAA rule"
What is information that cannot be shared if you do not need the information to do your job.
Person with authority to act on behalf of an individual
◦Parent of a minor
◦Court appointed guardian/conservator
What is a Personal Representative
Notice of Privacy Practices: Name 2 of the 5 rights individuals have within the Privacy Rule.
1. What is the Right to receive a “Notice of Privacy Practices” 2. Right to authorize any use or disclosure of protected health information 3. Right to restrict use or disclosure of protected health information 4. Right to an accounting of disclosure of protected health information 5. Right to inspect, copy and request amendments to protected health information