Interviewing Timelines
How soon should you provide feedback on a resume after receiving it?
Within 48 hours to keep the process moving and show candidates we’re engaged.
What makes KJ set apart from other firms?
Employee-owned with a focus on long-term stability and growth
Strong commitment to work-life balance and flexibility (remote work, reduced schedules)
Vibrant company culture with a focus on mentorship and innovation
Opportunities for career development and self-determined career paths
A diverse and inclusive environment with employee-run councils and initiatives
A flat organizational structure that allows employees to have a direct impact
Long history of innovation and research, with a focus on sustainable solutions
Steady growth, offering new opportunities
What should you do before the interview to get ready?
Fill out the interview planning form, set up a kick-off meeting, Review the job description, the candidate’s resume, and plan your questions.
What topics should you avoid discussing in an interview?
Topics such as a candidate’s age, marital status, sexual orientation, religion, race, ethnicity, disability, or any other protected category should be avoided to prevent discrimination claims. These topics are legally protected under various federal and state laws.
What’s one way to show candidates you value them during the hiring process?
Personalize your communication and avoid generic messages.
When should the first interview be scheduled after identifying a qualified candidate?
Within 3–5 business days to maintain momentum and candidate interest.
How do you respond if a candidate asks about our benefits?
You can provide a high-level overview, mentioning that KJ offers competitive benefits, including flexible work options, wellness programs, and employee ownership. For detailed benefits information, share with them the benefits offerings and snapshot.
What is a good practice for after the interview?
Complete the Interview Scorecard, debrief with the panel, and make timely decisions while reviewing notes for compliance.
How can we make sure we treat all candidates fairly?
Ask all candidates the same questions and focus on job-related skills.
What’s an important step to ensure interviewers are ready?
Ensure everyone interviewing the candidate is aligned on the role, process, and has prepared thoughtful questions.
How many people should be involved in each interview?
2-3 per round
How would you describe KJ’s culture to a candidate?
KJ fosters a collaborative, innovative, and flexible environment. We support mentorship, career development, and work-life balance while encouraging employees to explore new opportunities within the company.
Why should all candidates be asked the same structured questions?
To ensure fairness, reduce bias, and make it easier to compare candidates' qualifications and responses.
Why is it important to take notes during the interview?
To keep track of your decisions and avoid legal issues.
What should you do to give a candidate closure if they aren’t selected?
Give them a call and personalize your communication to them.
When should a job offer be extended after the final interview?
Within 24–48 hours to secure top talent before they accept other offers.
How does being being an employee owned firm benefit candidates?
Employees are encouraged to think like owners, contributing to company decisions and benefiting from long-term stability and profitability.
Why is it important to use a blended approach during interviews (technical skills, past behavior, and motivation)?
It helps assess a candidate’s overall fit for the role, considering both skills and cultural alignment.
What is the risk of asking personal questions unrelated to the job, such as about age, marital status, or religion?
It can lead to discrimination claims and violate equal employment opportunity laws.
What’s a good way to keep candidates engaged during the interview process?
Communicate regularly with updates and feedback throughout the process.
What’s an ideal timeline for completing the interview process and making a hire?
Ideally 3 weeks or less to keep candidates engaged and reduce hiring delays.
What formal or informal career development resources does KJ offer?
KJ offers mentorship programs, internal training, Communities of Practice, and leadership opportunities. Employees also have access to professional development support, including certifications and technical training, PE reimbursement program.
What are some common mistakes to avoid when conducting interviews?
Avoid asking illegal or inappropriate questions, being unprepared, not giving enough time for the candidate to speak, and making snap judgments based on bias or first impressions.
What’s a good way to discuss salary with a candidate?
Our salary range for this position is X-Y. Does that align with what you’re looking for?
What should you do upfront to avoid losing strong candidates?
Set clear expectations and move quickly by communicating the hiring process, key steps, and timelines.