Annual Paperwork
This document is completed within 365 days and reviews agency/program specific information; such as rights, financial obligations, expectations, and policies.
What is the consumer orientation checklist.
The consumer orientation checklist helps the family understand the expectations of the program. Needs to be updated at a minimum of every 365 days. Upon assignment Primary Clinicians should review the checklist was completed in its entirity.
When a client is psychiatrically hospitalized, these forms need to be updated. List two.
What are BPSA, RPP, IPOS.
These documents are updated to explain what led to the hospitalization, what needs to be done differently, and demonstrate increased contact needed.
True or False
An IPOS can only be completed every 365 days.
What is False.
An IPOS MUST be completed every 365 days but can be completed at anytime a consumer/guardian request. Addendums can also be completed to add goals/objectives to a plan.
This section of a progress note states what the clinician did during the session.
What is intervention?
This section of the progress note states what the clinician is billing and what was completed.
Example: Home Based services to provide TFCBT/CPP
What is 4-6 years old.
This form must be signed by the parent/guardian for a health care coordination notice to be sent to the PCP.
What is a consent to exchange information or release of information.
This is where the assessments (CAFAS, PECFAS, DECA) are saved in CHIP.
What is FAS system for CAFAS/PECFAS autosaves to CHIP.
What is in the IPOS quarterly review for DECA.
Quarterly reviews are completed within what time frame?
What is 80-90 days interval?
Quarterly reviews must be done within 80-90 day time frames and are stated in the IPOS. This is a good time to review progress from clinician and family perspectives. Give a combination of quotes and ensure there is an update for ALL objectives. Complete CAFAS/PECFAS/DECA to show progress.
This is what need to be done in CHIP when a consumer does not have a PCP.
What is document in CHIP via a note and have something in the IPOS addressing risk of not having PCP.
This is the document that needs to be completed annually prior to the IPOS meeting and includes SNAP.
What is the BPSA Update.
Annual documentation needs to be completed within this time frame.
What is 365 days?
All your annual documents need to be completed within 365 days. See the checklist on the S drive for specific information.
This is what a consumer/family must be provided by the Primary Caseholder during a transition to a new program/provider.
What is contact name and phone number.
Note that the case cannot be discharged until the primary caseholder verifies the new services have been initiated.
This is the maximum amount of time a family should wait to obtain their written IPOS.
What is 15 days.
This is who can sign GHS documentation.
What is parent, legal guardian, Foster Care Worker or Foster Parent with 3762.
Note this does not include medication consents- only the parent/guardian (DHHS for State Wards) can sign for medications.
This is when a DECA, PECFAS or CAFAS needs to be completed.
What is annually, quarterly and at discharge.
This is the timeframe pre-planning should begin.
This is done via the input and can be completed with multiple caregivers on different dates.
Five reasons a health care coordination notice needs to be sent.
What is medicaiton change, hospitalization, annual, discharge, change in service.
True or False
A quarterly review can be completed without the family present.
What is true.
You can do a quarterly without the family as long as there are documented attempts to complete with the family prior to the due date AND at the next visit you complete the review with the family.
This is who is responsible for coordinating with a hospital when a consumer is psychiatrically admitted.
Who is the primary caseholder. And this should be documented in CHIP via a progress note.
This is rationale for an Addendum to be completed. Give at least 2 answers.
What is:
Adding any new goals
Adding/Changing/Terminating services provided
Changing goals/objectives/interventions
Following a hospitalization
This must be done at least annually with the PCP, school and probation officer.
What is coordination and documentation in the record.
Also for every medication change a HCCN must be sent.
Name 3 of the 8 essential elements for Person Centered Planning.
What is:
Person Directed; Person Centered; Outcome Based; Information, Support & Accomodations; Independent Facilitation; Pre-planning; Wellness and Wellbeing; and Participation of Allies.
The effective date of the IPOS should be how many days after the PCP meeting?
What is at least 30 days.
Give two ways that medical necessity is proven in the chart.
What is
Progress notes detailing progress and continued needs; CAFAS/PECFAS/DECA scores; Quarterly reviews; Consistent appointments; IPOS Goals and frequencies
An assessment tool that is used quarterly to monitor progress.
CAFAS/PECFS/DECA
Depending on the child's age, the above assessments need to be completed quarterly and scores placed in the quarterly review. If the child is DD, these are not applicable.