Communication Systems
KIPP Justice Academy's four main staff communication systems, including emergency communication.
What is Outlook, Slack, Rev Report (Weekly Staff Blast), Text/Call ?
The number of PTO days allotted to staff
What is 10 days?
Four Heartbeat Principles
What is:
Promises to children are sacred.
Outstanding teammates are everything.
Our kids will change the world.
Our kids run to school.
7:45 - 4:15PM
You are walking down the hallway and see a piece of paper. Your next step is to...
What is pick it up and throw it away?
The five subject line conventions to use in email
<FYI>
<Quick Question>
<Action Required>
<Action Requested>
<Time Sensitive>
Minimum number of days required to request planned time off
What is 2 weeks (10 business days or 14 days)?
KIPP Justice Academy's three values
What is Growth and Achievement, Purpose, and Self- Expression
Button-ups, Blazers, Loafers, Slacks, Khakis, Blouses, Sneakers, Black Jeans, College and career tops, Dresses and other business casual clothing are all considered appropriate under this policy
What is the dress code policy?
The time to arrive at huddle? Arrival post?
7:45 and 7:58
The difference between action required and action requested
What is required includes mandatory deliverables while requested means optional?
The next steps after PTO requests are approved by your manager.
Put the request into ADP as PTO to be officially approved by your manager/coach.
Send an all-day Outlook hold to your coach, grade team, GLC, and all leadership team.
Ensure you have normed on your coverage plan with your GLC and team one week in advance.
Name four of our nine guiding principles.
What is (four of the following)
We will help each other.
Families are valued partners.
Every student can and will learn.
We value academic and social-emotional learning.
We will provide a safe, engaging and loving learning environment.
An excellent education is a tool to advance equity.
What we say and how we say it matters.
We maintain student dignity.
We are driven by our values.
Name three times you should proactively communicate
What is
are likely to miss a deadline, deliverable or violate an expectation or agreement
need help or support with something (need to brainstorm a solution or need a resource)
are asked to by your team, students, and/ or families
The next step after you see an unfamiliar face in the hall with a visitor badge? Without a visitor badge?
What is
Assess safety
Greet and ask if they need help, if they received a badge and flag for Pat?
Advisory calls and monthly newsletters describe this group's communication system
Family Communication
Designated time in the day to clean up and reset classroom, check laptop carts, reach out to families, connect with teammates, read email, etc.
What is 4 - 4:15?
Six steps to delivering feedback
Ask if the person is available to receive feedback.
Connect with what they value
Name the situation and behavior.
Ask questions to understand.
Describe the impact.
Discuss future behavior.
The amount of time you should respond to an email within
48 hours
The role of advisors during homeroom (8 - 8:15)
What is uniforms, bathroom, attendance, phone collection, student check-in?
The next step after your laptop starts malfunctioning
What is put in a ticket at technology@kippnj.org?
The first step you take after you wake up with a fever, cough, and runny nose and have remaining PTO days because you've planned intentionally, took care of yourself, and haven't exhausted them all by November.
Call, not text, my manager by 6:30am so we can potentially get a sub
Name three of our eight KIPP NJ Staff Commitments from our Staff Commitment to Excellence
What is
We will be accountable for our results, doing whatever it takes to teach the knowledge and skills, nurture the confidence and character, and inspire the passion needed for our students to achieve their goals, live their best lives, and positively impact the world.
We will work to consistently improve our ability to best meet our students, families, and teammates’ needs through ongoing coaching and development opportunities.
We will work towards creating an equitable organization where all stakeholders belong.
We will be available and respectful by phone and in person.
We will aim to meet attendance goals by arriving on time each day and working hard until the work day is over.
We will participate fully in meetings and professional development.
We will attend professional development sessions throughout the year.
We will live by example each and every day by upholding our values: Be Kind, Effort, Accountability, and Teamwork (BEAT).
Our four harmful communication behaviors that erode workplace culture
What is
Gossip: We do not engage in or spread rumors or unverified information about others.
Screaming: We do not raise our voices aggressively or use shouting as a means of communication.
Dehumanizing, Dismissive, or Intentionally Embarrassing Language: We do not belittle, disregard, or intentionally make others feel inferior.
Profanity, Exploitative, or Insulting Language: We do not use offensive language, make derogatory remarks, or exploit others through our words.
Our number one job.
What is safety?