Many Hats, One Team
This process requires collaboration between ODD, HRIS, and Payroll to ensure employees can enroll in MacEwan courses and that applicable taxable benefits are accurately processed.
What is Access to MacEwan Activities (AMA) funding? Fun fact- you can now check your own balance for AMA on the portal. Can be used for courses, theater, sports events.
Employees can receive discounts at these campus facilities for personal use.
What are the Mailroom and Print Services?
We currently have an NRFP in progress to source a system to help consolidate the 12 applications and numberous manual steps involved in this process
What is the recruitment /talent acquisition process
We have this many shared inboxes in HR.
What is 11
HRIS, HR, Biweekly Pay, HR benefits, PD, Recognition, JE, Careers, Abilities Management, EACentral, Workforce Engagement,
Writing a thank you card, buying a coffee or treat, sending an email or posting on the HRteams channel are all ways we can do this.
What is recognize or show appreciation for each other
When a manager wants to hire a new employee, name THREE areas of our team that may become involved in the process.
What is all of them (or nearly all HR teams)?
Because we are employees of a Canadian university we get discounts on things like hotels and rental vehicles for personal use through this organization.
What is CAUBO?
Canadian Association of University Business Officers
This project has taken 28 months so far to plan and roll out. It has required collaboration from multiple HR teams as well as ITS, HSE, Office of Investigations, Student Affairs, and more.
What is EIMS
Enterprise Incident Management System
Sonia
There have been this many accommodation requests received by Abilities Management this year
What is 42?
Name 3 courses that have been developed by HR and are available for Faculty and/or Staff.
Code of Conduct
My Role as Leader
New Employee Orientation
Mental Health and Wellbeing
Psychological Safety
Building Trust
Workforce Engagement
Resolving a single pension issue may require support from these partners/teams.
Who are Payroll, Benefits, HRIS, Legal, Employee Services,
Kristie
Can you draft a response or an email for me, is a request that is often received by this HR group
Who is the HRPB group?
HRIS, Payroll and IT are currently partnering on updates and improvements to this university-wide HR technology platform.
What is the PeopleSoft PeopleTools Upgrade?
Sonia
This is the number of hires/re-hires that have been processed in 2026 so far.
What is 3275 or an average of 363 per month.
Our highest volume was in the month of September with 978
October 27th pay day Stats 2,645 pay cheques have been produced
410 recruitments so far in 2026
Between June 2026 and March 2027 we are reviewing, updating, or rescinding 14 of these.
What are HR policies and procedures?
Includes consultation with many members of HR, and other departments across the university.
This group keeps many of HR's systems, data, and processes running smoothly. Name 3 activities that could not taken place without the help of HRIS
Examples are:
Ad-hoc reports/queries, EIMS configuration and troubleshooting, changes to forms, anything to do with PeopleSoft, e.g., getting paid, onboarding, etc. and developing and updating user guides
Employees can complete two free projects per month using this innovative campus resource.
What is the Makerspace?
We are allowed 2 free 3D prints per month along with other services such as vinyl printing and the use of their sewing machines. They have how to sessions.
This upcoming initiative is being designed to foster leader growth, learning, and connections.
What is the Mentorship Program?
Sara
Collectively there has been this many PD and department recognition fund requests since April 2026.
1447
John
The HR team has 4 of these
Vacant positions
VPFA- currently in 2nd round, hopeful for a January start
HRBP- someone is set to start Nov 23
Org Design and JE Consultant - in second round
Org Development Consultant- Hasn't been posted yet
Instructional Design- decided to utilize some external consultants to help out for now
We've got more than 25 meetings booked in just 30 working days to support this major HR initiative.
Job Evaluation project
Sara
This is the last part of the employee life cycle, we would use this to gather information and feedback
What is the Exit survey
This small but mighty team helps to coordinate projects from start to finish, connecting with different groups and preparing items that need to be brought to EC or the Board of Governors
What is the HR Administration Team- Caitlin, Jen and Helen
Cognito is the new platform for digital forms. How many forms have been launched this year using Congito?
19
This role can often shift between focusing on employee relations, workforce planning, recruitment, accommodations, strategic initiatives and interpreting the collective agreement, all in one day.
What is an HRBP