HR Reporting
What reports make up the HR Reporting Process?
Hourly to Salary transfers, Hourly and Salary Terminations, EC to IMS Compare, and Effective Date Report.
Who handles investigation requests?
Shanda Coleman and Rita Davis
Where do we find the list of 2026 invoices?
Drive > Accounts Payable > Invoices > Coupa 2026 Spreadsheet
At what stage do we hire colleagues into Employee Central?
Once all onboarding tasks have been completed.
What is the purpose of reverificaitons? Who is required to be reverified?
Maintain compliance with USCIS regulations by confirming an existing colleagues work authorization is valid for employment with Archer Daniels Midland.
Noncitizens with time limited work authorization, EADs, visas, I94s, and other List A and list C documents. This does not apply to US Citizens, noncitizen nationals, lawful permanent residents, or US Passport holders.
Where can we locate the reports?
EC Stablization Teams Channel > HR Data Reports > Current Year EC Reports
Where can information on the Random Drug Testing program be found?
EHS Sharepoint site and HR Operations Job Guides.
How do we determine if a vendor is linked?
Review the spreadsheet or look them up in COUPA to see if they are linked.
What does it mean when a colleague has a duplicate I9 section 2? Can we hired them into EC? When will they be hired into IMS?
Manager listed colleagues supporting documents as a receipt. Yes we may hire them. A manual hire is needed for IMS due to integration not running.
What is the process if a colleague requests their personnel file? What is the process if John Eagan, Jeff Litller, Dan Pammer request personnel records?
Colleauge: research the state requirement, email John advising the deadline per state law and begin collecting the file.
Provide Jeff, John, and Daniel what they requested.
The Effective Date report on 10/6/26 lists colleauge A123456 salary of $10,000 effective 08/01/2026. HOw do we determine if Retro pay is needed?
Pull the colleague up in EC to determine when the transaction was entered/fully approved. If the transaction was entered and approved after the effective date retro pay is needed. Update IMS and send retro comments to payroll.
If the transaction was entered and approvecd prior to the effective date and EC and IMS match, no action is needed.
When are colleagues subjected to THC and Alcohol Testing?
Only for Reasonable Suspicion when a checklist is completed.
What is the cutoff for Must Go Payments?
10 AM CST
Who is responsible for completing I9 section 2 and E Verify?
Manager, Hr Manager, Location Admin or our team.
Can a colleauge use a restricted SSC to complete the reverificaiton process?
No.
Do we process rehires that are listed on the hourly to salary report?
No. These colleagues will be rehired during the onboarding process.
In what cases do we require EAP?
Can a colleauge who has previously completed EAP go through it again?
When a colleauge receives a positive screening. Within 2 years of the first EAP, they must be termed. If after 2 years they will go through EAP again.
In what system do we process Aires Invoices?
JDE
At what stage does the colleague transfer to the Manage pending hire dashboard?
Once the E signature has been ocmpleted for the data collection section.
What form must be completed during reverificaiton?
Supplement B form
The EC to IMS compare report on 10/6/2026 lists colleague A234567 salary of $1,500 weekly in EC effective 10/5/2026 and $980 weekly in IMS. Why is the update not reflected in IMS? When will IMS reflect the update?
When does the integration run for Hourly, SNE, SE colleagues?
Colleague receiving weekly pay are SNE and will the update will integrate on 10/7/2026.
Hourly and SNE integrate W-Fri. SE integrates M-Fri if no cutoff.
How many samples do Iowa colleagues have to complete vs a colleague in Decatur?
2
If a colleague make a mistake on their tax forms can we restart the form?
No. We will need to restart onboarding or they can make the update once they have been hired into the system.
What are some examples of documents that may be used to complete the reverificaiton process?
I797C, I797A, EAD, Permanenet Resident Card, I94, Foreign Passport