H&S
How many people have to be on H&S committee per clinic?
4-week, 8-week, 10-week = 3
What is the first thing you should do you do if the MOL walks in?
Remain calm!
How often should you look at an employee's timecard?
Everyday
10:00AM
What were the 2 new SOPs circulated at the end of October?
- Drinks/water bottles at designated areas
- Electrical box obstructions in the area
What is the new expectation for all employees when taking lunch?
They must clock in and out for their break, so we can easily track it for ESA compliance.
An employee has resigned, what steps do you need to take?
Inform your RM & submit a Termination Report.
When should a manager approve the expenses submitted?
Fridays 5pm. If not approved - the employee may not receive their expenses paid out
When can a status change be made?
At the beginning of a pay period.
Name 3 things that have to be on your H&S board?
Green book
Awareness poster
JHS minutes from previous meeting
emergency map/evacuation plan
emergency numbers
first aiders
MOL investigations
Violence policy
OHSA policy
What is the most common reason for conflict within the workplace?
lack of communication.
An employee is refusing to do work due to a medical condition. What should you do?
Verify medical documentation/ask for documentation, connect with HR on a RTW plan
What happens if a manager accidently approves a timecard with errors, and payroll is closed?
No changes can be made until the following pay period.
What were the 3 forms launched during the symposium for payroll purposes?
LOA Payroll form, Termination Payroll form, PSCF (Payroll Status Change Form)
How long does a compliance order have to stay on the H&S board?
90 days
An employee has come in late 3 times, what do you do?
Have a conversation about lateness, track the late in the notes section of the timecard, inform your RM that we may need to performance manage.
What do you do if an employee claims another employee is harrassing them?
Ask the employee for details, connect with RM & HR. Help determine is there an obligation or duty to investigate.
What happens if a manager forgets to inform HR about a resignation?
Vacation accrual, and any outstanding balances along with their ROE will not be processed. This opens up a legal liability for the company.
Does an employee accrue sick time?
No, sick time is granted at the beginning of the payroll term (hire date)
What do you do if you put in a request to fix a hazard, and the hazard is not fixed within 30 days?
You must show proof of follow-up to remove liability from yourself and the clinic
Escalate and investigate (with the help of HR)
An employee has stopped showing up for work. They haven't attended a shift 3 times. What is the job abandonment process?
1. Email for every shift missed
2. In the second email, warn the employee that their employment may be terminated for 3 NCNS
3. If warranted, call their emergency contact after the 2nd NCNS
4. Terminate via email with a template from HR.
Legally, when does a ROE have to be issued?
5 business days
When can sick time be used?
Only if the employee is sick, or has a medical appointment. If they need the day off to care for a child, or have other commitments they need to use vacation time