Policies & Procedures
Visitation Hours
What are 10:00 am - Midnight Sunday - Thursday & 10:00 am - 2:00 am Friday & Saturday
RA Backup
What is taking another RA with me to ensure that I have someone else's eye on the sane situation when dealing with possible conflict or policy violations.
Expectations
RAs must complete a minimum of 4 programs per semester. You can always do more than 4 per semester (1 per month).
Room Assignment Data Card
This form is to be used as residents change rooms. Residents cannot make a room change without presenting this card. This card proves that the resident has permission form the HRL Office.
THD
What is the system HRL uses for housing agreements, room condition forms and checking a student in & out.
Quiet Hours
What are 8:00 pm - 10:00 am Sunday - Thursday & Midnight - 10:00 am Friday & Saturday
Confronting a violation
1. Collect the facts
2. Approach the students involved
3. Listen to the student
4. Take action & follow the policies and procedures
5. Follow Up - keep in mind that this is part of the process & not the outcome.
Types of programs
1. Community Building
2. Developmental
3. Diversity
4. Community Service
5. Sustainability
Private Room Notification
This form is used when a resident ends up with a double room to themselves. RAs must get the resident to sign and date this form indicating their preference for the private room and commitment to pay the extra pay.
Reimbursement
Can you be reimbursed for taxes paid when purchasing program supplies? NO
Health & Safety Inspections
What is HRL Staff will inspect all rooms & apartments to ensure compliance with basic health & safety standards.
Confidentiality
As an RA, you will know information about students that others do not need to know. Be sure to not share with other RAs or students.
Programming Paperwork
The following must be turned in to be counted as a completed program.
1.Program Proposal & Registration
2. Copy of the items receipt with total charge
3. A list of attendees
4. A copy of the advertisement
Health & Safety Inspection Checklist
This is the form to be used throughout the semester during Health & Safety Inspections. Inspections are completed once a month.
Holiday Closing Procedures Violation
This form is to be used during Thanksgiving, Winter Break and Spring Break Closings. Indicate the procedure that the student failed to follow.
Weapons on campus
No weapons are allowed on campus and cannot be stored in a vehicle that is parked on University property.
Noise Issues
What is a student not being mindful of Quiet Hours and the people living around them. We live in a community and must always be mindful of the others around us.
Request Programming Money
1. Store Charge at Lucky's using the slip
2. Reimbursement
Health & Safety Violation Form
This form is to be used if the resident was found to be in violation of any of the policies during the health & safety inspections.
Program Attendance Form
This is the form that is completed at the start, during and after your programming event. Residents attending should sign the form and indicate their classification.
Damage Policy
What is you and your roommate(s) are responsible for the condition of the furnishings and the condition of the room. If a responsible party cannot be found, the charges will be divided between the roommates of the space.
Community Kitchen
What is cleaning up after yourself when using the community kitchen. We do not have housekeepers to clean up after us.
10 Program Goals
1. Target Audience
2. Listen to all ideas
3. Strive for creativity
4. Define purpose of program
5. Involve as many people as possible
6. Check out the potential of all available resources
7. Touch everyone in your building with at least one program.
8. Motivate your residents to attend the program
9. Keep the program consistent with the purpose
10. Evaluate your efforts & results
Room Condition Form
This is the form listing the condition of the room at check in. (RA does this check prior to students arriving.
Incident Report
This is the form that you fill out to document any policy violations.