Recruitment/Selection
Advertisements must be posted for a minimum of how many days, unless approved by the Director of Human Resources or a designee.
What is 5 days
What policy number is Personnel Records?
What is Policy 5.9
What is the total number of tabs included in the Facility Human Resource Weekly Report?
What is 9 tabs.
What is the Employee Tracking Log considered?
What is an Audit Tool
How many higher pay grades should one be in order to serve on an interview panel?
What is at least one
A local file maintained by the supervisor or manager that contains notes and documentation concerning an employee’s performance?
What is Productivity File
What are all the individual sections displayed within the HR Weekly Report.
What is Vacant Positions, Filled Positions, Security Summary, Pending Hires, Current BJCOT, Post Application Status, Suspension/No Contact, FML/WC/MD and Recruitment Efforts
How long are Applicant Not Selected Records maintained?
What is 3 Years, Can be destroyed January of the 4th year.
What policy number is Recruitment and Selection?
What is Policy 3.51
Duplicate personnel records are maintained at a facility/program/office that are not considered official personnel records.
What is Shadow File
State the deadline day and time for the completion and submission of the Facility Human Resource Weekly Report?
When is Wednesday at 12:00 pm.
What documentation must accompany the annual driver’s history check results prior to placing them in the orange audit binder?
What is an email requesting annual driver history check with list of names and E-mail from the CHU with the results.
An interview panel is recommended to have at least how many members? However, a minimum of how many panel members is acceptable?
What is 3 panel members recommended, however, 2 is acceptable.
Any time that a personnel record is reviewed or copied, the person reviewing or copying the record must sign
What is the Personnel Review Form
If a cadet is on-site and working at the facility, and not attending BJCOT, what tab should the cadet be listed on?
What is the Post Application Status tab
What trainings are Barber/Cosmetologist (contract workers) required to take annually?
What is Annual PREA Training, Annual Human Trafficking Training, Annual Sexual Harassment Training, and Annual CJIS Security Policy Awareness Training Date
How should interviewees be notified if they are not selected for the position?
What is in writing (non-selection letter) by email or mail.
The individual staff member designated, in writing by the Director of a facility/program/office of the Department of Juvenile Justice to assist with the records management process in his/her work unit.
Who is the Records Coordinator
Who are the recipients that the HR Weekly Report should be emailed to; and who should be cc'd on the email as well?
Who are the To recipents the Regional Administrators, Assistant Deputy Commissioners
CC to Directors, Assistant Directors, HR staff, and Directors Secretary
What policy guides us on processes of various records?
What is Policy 5.1/Records Management