Back 2 Basics
The point of view IRs must be written in.
What is third-person?
One of your residents tells you their roommate has been having their significant other stay over every night. The roommate has been aggressive with their roommate, threatening them if they tell you as the RA. These are the violation categories you document their roommate for.
What is personal conduct and residence life - guest visitation?
The type of language that avoids assumptions and emotional wording that IRs should be written in.
What is 'Objective Language'?
The five key details that should always be included in an incident report
What is Who, What, When, Where, and How?
The intended audience for an incident report
What are Professional staff in student accountability, administrators, and conduct coordinators?
The time frame an incident report should be submitted after an incident occurs.
What is no more than 24 hours?
*The IR should be written immediately following the incident to preserve the documentation of accurate information when possible*
The category non-UL approved extension cords and surge protectors SHOULD be documented as in Maxient.
What is 'Fire Safety'?
*these are often documented improperly as 'unauthorized appliances'*
Rewrite this objectively: “The room was disgusting.”
What is Example: “The room contained food containers, miscellaneous clothes and trash on the floor, and a strong odor.”
*any example of objective language can be correct here*
True or False: You should utilize pronouns with IRs to make it easier to understand instead of using names and titles.
What is False?
*Titles and names should always be used*
The number of Maxient reporting forms Gannon RAs should be familiar with.
What is FIVE? (General IR form, Closing IR form, CARE form, Title IX form, Hate/Bias form)
*will also accept SEVEN if RAs articulate info only in both the General IR form and Closing IR form)
The proper protocol when referencing individuals within an incident report (HINT: Two steps).
First Reference:Title + Full Name (e.g., Resident Assistant Alyssa Crooks).
Second Reference: Title + Last Name (e.g., RA Crooks).
Use: “Resident Assistant Alyssa Crooks (RA Crooks) observed…” "RA Crooks then requested..."
A resident pushed their beds together a second time, producing a mega-bed, and you know you have documented them before. These are the violation categories you select when documenting this student.
What is Failure to Comply and Residence Life- Furniture?
*personal conduct could also be included here if they were non-compliant, dishonest, or rude*
The reason incident reports should never reference potential sanctions or outcomes.
What is sanctions are determined by conduct coordinators and student conduct, not the reporting staff?
The final step before submitting an incident report
What is reviewing it for accuracy, objectivity, and completeness?
*correct violations, correct residents, ensuring you used binoculars, etc.*
The statement that BEST reflects appropriate IR writing:
A. “The resident was clearly drunk and rude.”
B. The resident appeared intoxicated; they stumbled and slurred their speech.
C. “The resident acted like they didn’t care about the rules.”
What is B: The resident appeared intoxicated; they stumbled and slurred their speech.
The four items that need to be included in the opening sentence of an Incident Report.
What is DATE, TIME, LOCATION, and REASON YOU ARE THERE.
The definition outlined in the Institutional Policy Manual/Student Handbook for Personal Conduct.
What is Conduct violating contemporary community standards of morality.
"Any activity not in conjunction with the University's Mission Statement will not be tolerated. Violations may be categorized as:
1. Conduct unbecoming of a Gannon Community Member 2. Conduct unbecoming of a professional 3. Conduct unbecoming of a Good Samaritan"
The reason why subjective language is problematic in incident reports.
What is it adds personal bias and can weaken the integrity of the report?
*any articulation here can be taken as long as it's profound*
The safest and BEST way to document hearsay comments or statements that residents provide in an official IR.
What is utilize direct quotations and clearly document what was said with who said it?
The most documented Maxient violation in the Fall.
What is residence life unauthorized appliances?
During Winter Break health and safety inspections, you and your co-RA find a burnt candle in bedroom A of a room, and you find alcohol in the common area fridge (neither of the residents within the room are 21). This is the proper protocol for how this scenario is documented. *BE SPECIFIC*
What is write a CLOSING IR for the candle with resident A attached, and a NON-CLOSING GENERAL CONDUCT IR for both residents for the alcohol
List FIVE of the ten residence life violation categories included on the Maxient incident reporting form.
What are (any of the five following): pets, candles/open flame, cleanliness, decorations, first year hours, furniture, guest/ visitation, noise, unauthorized appliances, windows/ screens
Which of the following is an example of a SUBJECTIVE statement:
A. “The incident occurred at 11:32 PM.”
B. “RA Crooks thinks the resident was aggressive and rude.”
C. “Three beer cans were found on the table.”
What is B: “RA Crooks thinks the resident was aggressive and rude.”
You smell marijuana during rounds and narrow the smell to ONE room. After contacting the RD on call, a search is conducted, but the search yields no results. This is the type of IR you write and the violations you would attach.
What is General Conduct (NOT info only)?
Violations include drugs (and personal conduct depending on resident behavior during search)
The rank order of the most to least IRs per area (the building that has the most, second most, etc.)
What is North (172), Harwicke (117), Freebiaks (100), and Finegan (77)?